Executive Administrative Officer

SAIC; Chantilly (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

Science Applications International Corp. (SAIC) seeks an Executive Administrative Officer in Chantilly, VA to provide comprehensive administrative, operational, and logistical support to USSF leadership.

The role requires an active Top Secret clearance with SCI eligibility and a track record of professional interaction with senior government executives. Responsibilities include calendar management, travel planning, event coordination, and development of office tracking systems to support

Qualifications

• Active Top Secret clearance with SCI eligibility.
• 10+ years administrative experience supporting Military/IC/Government leadership.
• Ability to work in a fast-paced, dynamic team with minimal supervision.
• Strong memo/communication writing and editing skills.
• Experience interfacing with senior executives in government or industry.

Responsibilities

• Provide executive-level administrative, project management, and logistical support to senior leadership and staff.
• Manage complex calendars, schedules, and daily priorities for senior managers and leaders.
• Coordinate travel authorizations, arrangements, vouchers, and expense reports per government policies.
• Develop and maintain office tracking systems, databases, and records for projects and tasks.
• Plan and coordinate meetings, conferences, and leadership engagements with protocol and security in mind.
• Serve as front office point of contact for visitor coordination and access requests.
• Maintain filing systems and records retention in accordance with requirements.
• Monitor office supplies and procurement actions as needed.
• Support planning and execution of special events and leadership visits with logistics.
• Prepare and distribute professional correspondence and reports.
• Track suspense items and deliverables for leadership reporting.
• Exercise discretion handling sensitive, confidential information.

Skills

Executive support

Project management

Logistics coordination

Calendaring

Travel planning

Communication with leadership

Education

Bachelor’s degree + 10+ years experience

Master’s degree + 8+ years experience

PhD/JD + 5+ years experience

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Description

SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.

Note: Must possess an active Top Secret clearance with current SCI eligibility to be considered for this role.

Key Responsibilities to include:

• Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.


• Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.


• Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.


• Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.


• Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.


• Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.


• Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.


• Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.


• Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.


• Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.


• Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.


• Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.

Qualifications

Required Education and Experience

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.


• Active Top Secret clearance with current SCI eligibility


• 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.


• Ability to work in a fast paced, dynamic, and team environment with no supervision.


• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).


• Strong experience in writing/editing memos and correspondence.


• Excellent computer skills in MS Office (Word, Excel, PowerPoint).


• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.


• Effective communication, coordination, and customer engagement skills.

Target salary range: $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.