Executive Administrative Officer

SAIC; Chantilly (VA); On-site; USD 120,000 - 160,000; Full time

Job summary

SAIC is seeking an organized, proactive Executive Administrative Officer to support the U.S. Space Force in Chantilly, VA. You will back senior leadership, manage calendars, coordinate travel, and ensure smooth daily operations and events.

Requires an active TS/SCI eligibility and a track record of handling sensitive information with discretion. On-site role with potential for occasional travel and strict government compliance.

Qualifications

• Bachelor's degree and significant related experience required.
• Active TS clearance with SCI eligibility required.
• Experience supporting senior government/IC leadership is preferred.

Responsibilities

• Provide executive-level administrative, project management, and logistical support to senior leadership.
• Manage complex calendars, schedules, and priorities for senior managers.
• Coordinate travel authorizations, arrangements, vouchers, and expense reports per gov't policies.
• Develop and maintain office tracking systems and records.

Skills

Executive support

Calendar management

Travel coordination

Records management

Education

Bachelor's degree

Master's degree

PhD or JD

Tools

MS Office

Job description

Minimum Clearance Required TS.SCI

Job ID 2618697

Location Chantilly, VA, US

Date Posted 2026-11-03

Category Program Management

Subcategory Project Analyst

Schedule Full-Time

Shift Day Job

Travel Yes - 10% of the time

Minimum Clearance Required TS.SCI

Clearance Level Must Be Able to Obtain None

Potential for Remote Work ORA_ON_SITE

Description

SAIC is seeking a highly organized, proactive, and detail-oriented Executive Administrative Officer to provide comprehensive administrative, operational, and logistical support to the U.S. Space Force (USSF) in Chantilly, Virginia. As the Executive Administrative Officer, you will serve as a key member of the front office team, supporting senior government leadership and ensuring the efficient execution of daily operations, special events, and mission-critical administrative functions.

Note Must possess an active Top Secret clearance with current SCI eligibility to be considered for this role.

Key Responsibilities to include

• Provide executive-level administrative, project management, and logistical support to senior leadership, including the Government Program Manager, Front Office Staff, military personnel, and civilian government employees.
• Manage complex calendars, schedules, and daily priorities for senior managers, ensuring efficient coordination of meetings, appointments, site visits, and executive engagements.
• Coordinate and process travel authorizations, travel arrangements, vouchers, and expense reports in accordance with government policies and procedures.
• Develop, implement, and maintain office tracking systems, databases, spreadsheets, and administrative records to monitor projects, taskings, correspondence, and action items.
• Plan, schedule, and coordinate meetings, conferences, briefings, and leadership engagements, including securing conference rooms, arranging facilities, preparing materials, and ensuring compliance with protocol and security requirements.
• Serve as a central point of contact for visitor coordination and access requests, facilitating communication between government personnel, military members, contractors, and external stakeholders.
• Develop, maintain, and organize front office filing systems, records management processes, and file plans to ensure compliance with records retention and information management requirements.
• Monitor office administrative needs and maintain an adequate inventory of office supplies, equipment, and resources, initiating procurement actions as necessary.
• Support the planning and execution of special events, ceremonies, leadership visits, off-site meetings, and other official functions by coordinating venue selection, attendee logistics, security requirements, travel arrangements, schedules, and event materials.
• Prepare, edit, and distribute professional correspondence, reports, presentations, meeting agendas, and executive-level communications.
• Track suspense items, action requests, and deliverables to ensure timely completion and accurate reporting to leadership.
• Exercise sound judgment, discretion, and professionalism while handling sensitive, confidential, and mission-related information.

Qualifications

Required Education and Experience

• Bachelors and ten (10) years or more of related experience; Masters and eight (8) years or more experience ; PhD or JD and five (5) years or more experience.
• Active Top Secret clearance with current SCI eligibility
• 3 years of relevant administrative experience supporting Military/IC/Government Civilian Leadership.
• Ability to work in a fast paced, dynamic, and team environment with no supervision.
• Strong problem identification/resolution skills, flexibility, initiative, and a proven ability to communicate and work with senior executives efficiently and effectively (to include experience interfacing/communicating with senior executive leadership in government or industry).
• Strong experience in writing/editing memos and correspondence.
• Excellent computer skills in MS Office (Word, Excel, PowerPoint).
• Ability to communicate with a diverse audience of decision makers with varying levels of programmatic and technical expertise.
• Effective communication, coordination, and customer engagement skills.

Target salary range $120,001 - $160,000. The estimate displayed represents the typical salary range for this position based on experience and other factors.