Executive Administrative & Office Support Specialist

Kamin Science Center; Hampton (VA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Vacation

Sick leave

Paid Holidays

401-K

Job summary

U.S. Facilities, Inc. in Hampton, VA is seeking a qualified administrative professional to provide executive administrative and office support, including financial, HR, and project coordination tasks.

The role covers documentation, front desk coverage, invoicing, badge processing, and inter-department collaboration to keep operations running smoothly. A 90-day probation and basic accounting knowledge are expected.

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative and office support experience.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook) and basic accounting.

Responsibilities

• Maintain and file documentation according to policies.
• Assist with front desk reception and visitor handling.
• Support invoicing and bookkeeping activities.
• Facilitate inter-department communications on incidents and HR tasks.
• Coordinate badge creation and security access for new hires.

Skills

MS Word

Excel

PowerPoint

Outlook

Education

High School Diploma or GED

Job description

U.S. Facilities, Inc. in Hampton, VA is seeking a qualified administrative professional to provide executive administrative and office support, including financial, HR, and project coordination tasks.

The role covers documentation, front desk coverage, invoicing, badge processing, and inter-department collaboration to keep operations running smoothly. A 90-day probation and basic accounting knowledge are expected.