Executive Admin & Facility Operations Specialist

U.S. Facilities, Inc.; Hampton (VA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Vacation

Sick Time

Paid Holidays

Job summary

U.S. Facilities, Inc. in Hampton, VA seeks an executive administrative professional to provide administrative and office support across financial, human resources, and corporate program functions.

The role will ensure routine operations and communications between departments and front desk activity. The position requires 1–3 years of administrative experience, strong MS Office skills, and solid written and verbal communication abilities.

Qualifications

• High School Diploma or GED is required.
• 1-3 years’ experience providing administrative and office support.

Responsibilities

• Maintain and file documentation and records according to policies and procedures.
• Document and facilitate inter-departmental communications regarding accidents, claims, or incidents.
• Support facility badging process for personnel.
• Facilitate disposal of surplus inventory and/or shredding.
• Support fiscal responsibilities of the business coordinator, business office, and front desk receptionist.
• Assist with FOIA inquiries as assigned.
• Assist with new or exiting employee system access/credentialing.
• Set up meetings for the Facility Manager.
• Assist with weekly report collection.
• Update facility telephone contact lists.
• Assist with ordering of inventory in consultation with business coordinator and business office.
• Track and log building keys.
• Provide backup support for the front desk receptionist.
• Greet and welcome visitors, receive and distribute mail and packages.
• Date stamp and log invoices and convey to the Business Office for payment processing.
• Prepare outgoing mail and packages.
• Monitor and stock office supplies; replace Xerox supplies as needed.
• Notify help desk of Xerox issues.
• Open tickets for facility work orders.

Education

High School Diploma or GED

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

U.S. Facilities, Inc. in Hampton, VA seeks an executive administrative professional to provide administrative and office support across financial, human resources, and corporate program functions.

The role will ensure routine operations and communications between departments and front desk activity. The position requires 1–3 years of administrative experience, strong MS Office skills, and solid written and verbal communication abilities.