Executive Administrative & Office Coordinator

Equitable; Los Angeles (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) plan with company match

Job summary

Equitable seeks a highly organized Branch Office Coordinator for its Woodland Hills, CA office. The role focuses on keeping the branch running smoothly and delivering exceptional client and team experiences.

Responsibilities include front desk coverage, supplies management, mail handling, calendar management, expense processing, and leadership support. Requires 2+ years in an administrative role and a Bachelor's degree preferred.

Qualifications

• 2+ years of experience in a business office or administrative environment.
• Bachelor's degree preferred, or equivalent experience showing business insight and professionalism.
• Proven business acumen with ability to understand priorities and support office objectives.

Responsibilities

• Serve as the welcoming face of the office with front desk coverage and a positive visitor experience.
• Maintain office functionality by ordering and tracking pantry and office supplies and managing incoming mail.
• Provide business processing support, including use of internal systems such as Paperclip.
• Prepare and maintain new appointment folders and documentation.
• Support district-level initiatives, meeting preparation.
• Provide compliance support and follow-up on required documentation.
• Provide high-level administrative support to leadership, including VP-level support.
• Manage calendars, coordinate schedules, and process expense reports.
• Assist with client service needs and communications.

Skills

Accuracy & detail

Effective communications

Interpersonal relationships

Managing multiple priorities

Office administration

Problem solving

Education

Bachelor's degree preferred

Tools

Paperclip

Job description

Equitable seeks a highly organized Branch Office Coordinator for its Woodland Hills, CA office. The role focuses on keeping the branch running smoothly and delivering exceptional client and team experiences.

Responsibilities include front desk coverage, supplies management, mail handling, calendar management, expense processing, and leadership support. Requires 2+ years in an administrative role and a Bachelor's degree preferred.