Executive Administrative Manager, Development Office (Temp)

The Juilliard School; New York (NY); On-site; USD 39,000 - 48,000; Full time

Job summary

The Juilliard School seeks a Temporary Administrative Manager to provide high-level administrative and operational support to the VP/CDO and the Development team. The role manages executive scheduling, department administration, and budget tracking, serving as a key contact for internal and external stakeholders during a temporary assignment.

Salary is described as $28-35/hour, with responsibilities including meeting coordination, briefing materials, and donor portfolio support.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

Responsibilities

• Manage and maintain the VP/CDO calendar, schedule appointments, coordinate meetings, and prioritize requests.
• Support donor portfolio management by tracking actions and updating contact information.
• Prepare background materials and briefing documents for meetings and pre-meeting prep.
• Draft and edit correspondence, reports, and briefing materials.
• Assist with department budget administration and expense processing.
• Serve as primary administrative contact for Trustees, donors, leadership, staff, and partners.
• Schedule recurring department meetings, prepare agendas, and manage development calendars.
• Perform related duties to ensure smooth operation of the Development office.

Skills

Executive support

Office management

Calendar management

Budget tracking

Stakeholder communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

CRM systems (Raiser’s Edge/Tessitura)

Job description

The Juilliard School seeks a Temporary Administrative Manager to provide high-level administrative and operational support to the VP/CDO and the Development team. The role manages executive scheduling, department administration, and budget tracking, serving as a key contact for internal and external stakeholders during a temporary assignment.

Salary is described as $28-35/hour, with responsibilities including meeting coordination, briefing materials, and donor portfolio support.