Temporary Administrative Manager

The Juilliard School; New York (NY); On-site; USD 39,000 - 48,000; Full time

Job summary

The Juilliard School seeks a Temporary Administrative Manager to provide high-level administrative and operational support to the VP/CDO and the Development team. The role manages executive scheduling, department administration, and budget tracking, serving as a key contact for internal and external stakeholders during a temporary assignment.

Salary is described as $28-35/hour, with responsibilities including meeting coordination, briefing materials, and donor portfolio support.

Qualifications

• Bachelor's degree or equivalent combination of education and relevant experience.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.

Responsibilities

• Manage and maintain the VP/CDO calendar, schedule appointments, coordinate meetings, and prioritize requests.
• Support donor portfolio management by tracking actions and updating contact information.
• Prepare background materials and briefing documents for meetings and pre-meeting prep.
• Draft and edit correspondence, reports, and briefing materials.
• Assist with department budget administration and expense processing.
• Serve as primary administrative contact for Trustees, donors, leadership, staff, and partners.
• Schedule recurring department meetings, prepare agendas, and manage development calendars.
• Perform related duties to ensure smooth operation of the Development office.

Skills

Executive support

Office management

Calendar management

Budget tracking

Stakeholder communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

CRM systems (Raiser’s Edge/Tessitura)

Job description

Description

Reporting to the Vice President and Chief Development Officer (VP/CDO), the Temporary Administrative Manager provides high-level administrative and operational support to the Vice President and the Development team. This role is responsible for managing executive scheduling, departmental administration, budget tracking, meeting coordination, office processes, and board support activities. The Administrative Manager serves as a key point of contact for internal and external stakeholders and ensures the efficient operation of the Development office during the temporary assignment.

Description

Reporting to the Vice President and Chief Development Officer (VP/CDO), the Temporary Administrative Manager provides high-level administrative and operational support to the Vice President and the Development team. This role is responsible for managing executive scheduling, departmental administration, budget tracking, meeting coordination, office processes, and board support activities. The Administrative Manager serves as a key point of contact for internal and external stakeholders and ensures the efficient operation of the Development office during the temporary assignment.

Salary Description: $28-35/hour

About The Department

The Development Office advances The Juilliard School’s mission by securing philanthropic support from individuals, foundations, corporations, and other partners. Working closely with institutional leadership, trustees, alumni, donors, and friends of the school, the office develops and manages fundraising initiatives, donor engagement programs, stewardship activities, special events, and campaign efforts that help sustain and expand Juilliard’s world-class programs in music, dance, and drama. The Development team serves as a strategic partner across the institution, fostering relationships and supporting investments that enhance student opportunities, artistic excellence, and the school's long-term priorities.

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace. We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company. We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year. Our organizational values focus on community and culture.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities

• Manage and maintain the calendar of the Vice President and Chief Development Officer, including scheduling appointments, coordinating meetings, and prioritizing requests.
• Assist the VP/CDO with the management of their donor portfolio by tracking actions, correspondence, and updating contact information.
• Ensure the VP/CDO is fully prepared for meetings by gathering background materials, organizing briefing documents, and facilitating pre-meeting preparation.
• Prepare, draft, proofread, and edit correspondence, reports, presentations, briefing materials, and other documents.
• Assist with the administration of the Development department budget and process expense reports, invoices, and reimbursements on behalf of the VP/CDO.
• Serve as a primary administrative contact for the Development office, interacting professionally with trustees, donors, senior leadership, faculty, staff, students, alumni, and external partners.
• Schedule recurring department meetings, prepare agendas, coordinate logistics, and maintain shared Development calendars.
• Perform other related duties as required to support the effective functioning of the department and Office of the VP/CDO.

Minimum Requirements

• Bachelor's degree or equivalent combination of education and relevant experience.
• 3- 5 years of administrative, executive support, office management, or related professional experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• High degree of professionalism, discretion, and ability to handle confidential information.
• Strong attention to detail and commitment to accuracy and follow-through.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and other office productivity tools.

Preferred Background

• Experience in higher education, arts and culture, nonprofit, or fundraising environments.
• Experience providing administrative support for boards, committees, or senior-level governance groups, including meeting preparation and minute-taking.
• Experience using constituent relationship management (CRM) or database systems such as Raiser’s Edge, Tessitura, or similar platforms.
• Knowledge of donor relations, development operations, or advancement services.

Why Work for Juilliard?

• Exclusive access to world-class performances - As a Juilliard employee, enjoy complimentary admission to all Juilliard performances and experience extraordinary talent up close in the building where you work.
• One of NYC’s premier cultural hubs - Located at Lincoln Center, you’ll benefit from significant day-of ticket discounts to performances across our renowned partner organizations.
• Support for your long-term goals - Juilliard contributes to your 403(b), helping you plan confidently for the future.
• Generous Time-Off - We offer a generous paid time-off policy, plus a winter break and Summer Fridays to help you rest and stay energized.
• Continue learning and growing - Full-time staff are eligible for tuition remission for Juilliard Extension classes, offering a unique opportunity to develop new skills or deepen your connection to the arts.
• A high-performing, mission-driven environment - Collaborate with dedicated professionals who are committed to excellence, innovation, and advancing the performing arts.
• A workplace grounded in respect and connection - Be part of a community where people support one another, value diverse perspectives, and contribute to a welcoming and engaged workplace.

Make your career part of something extraordinary.

Nondiscrimination Policy

The Juilliard School is committed to a policy of equal treatment and opportunity in every aspect of its relations with its faculty, staff, students, and other members of the Juilliard community, and does not discriminate on the basis of actual or perceived race, color, religion, creed, age, sex, national origin, alienage, ancestry, citizenship, sexual orientation or preference, gender identity, physical or mental disability, medical condition, predisposing genetic characteristics, marital status, partnership status, or any other basis prohibited by applicable local, state, or federal law. This nondiscrimination policy covers, but is not limited to, recruitment, hiring, training, benefits, rates of pay and other forms of compensation as well as student admission, access, and treatment in school programs and activities.