Executive Administrative Lead — Drug Product Development

Bristol Myers Squibb EU Policy; New Brunswick (NJ); On-site; USD 60,000 - 73,000; Full time

Benefits offered by this job

Health Coverage

Wellbeing Programs

401(k) & financial protection

Job summary

Bristol Myers Squibb is seeking a Senior Administrative Associate to provide executive support to the Head of Oral Product Development (OPD) in New Brunswick, NJ. This on-site role requires meticulous calendar management, travel coordination, expense processing, and cross-functional collaboration across the OPD and related teams.

The position emphasizes discretion with confidential information, strong interpersonal skills, and the ability to navigate a matrix organization while supporting

Qualifications

• Associate’s degree required; Bachelor’s degree preferred (or equivalent experience); or 7+ years of experience with High school diploma/GED
• 2+ years in executive/administrative support or project coordination within complex teams (development, scientific, commercial, medical, or similar environments); corporate experience strongly preferred
• Proficiency in Microsoft 365 (Outlook, Teams, SharePoint, Excel, PowerPoint); experience with expense/procurement tools (e.g., Concur, Ariba/SAP) and HR/process systems (e.g., Workday); experience with AI applications (e.g., Copilot, ChatGPT, Claude)

Responsibilities

• Executive support to the Head of Oral Product Development, managing calendars, travel, and correspondence
• Coordinate travel bookings, receipts, and expense submissions (Concur) for the Executive Director
• Prepare and edit correspondence, presentations, reports, and pre-reads using MS Office; compile meeting materials and provide summaries
• Lead end-to-end logistics for team meetings, town halls, and offsite events including venue, catering, and registrations
• Track team budgets, process SOWs/POs/invoices, and reconcile with Finance
• Coordinate Workday actions, headcount tracking, and onboarding/offboarding for team members
• Maintain distribution lists, Teams spaces, and SharePoint site access
• Provide support handling confidential information with discretion
• Support special projects and responses to ad hoc requests as needed

Skills

Executive support

Calendar management

Travel coordination

Budget & cost tracking

MS Office Suite

Concur/Procurement tools

SharePoint/Teams

Vendor management

Confidential information handling

Matrix environment navigation

Education

Associate’s degree

Bachelor’s degree preferred

7+ years related experience or equivalent

Tools

Concur/Ariba/SAP

Workday

MS 365 (Outlook/Teams/SharePoint)

AI tools (Copilot/ChatGPT/Claude)

Job description

Bristol Myers Squibb is seeking a Senior Administrative Associate to provide executive support to the Head of Oral Product Development (OPD) in New Brunswick, NJ. This on-site role requires meticulous calendar management, travel coordination, expense processing, and cross-functional collaboration across the OPD and related teams.

The position emphasizes discretion with confidential information, strong interpersonal skills, and the ability to navigate a matrix organization while supporting