Executive Administrative Coordinator to Medical Head

AstraZeneca; Gaithersburg (MD); On-site; USD 68,000 - 102,000; Full time

Job summary

AstraZeneca is seeking an Administrative Coordinator in Gaithersburg, MD to directly support the US Medical Head, Breast Cancer, within the Oncology Business Unit. You will manage a complex executive calendar, provide broad administrative support, coordinate travel, prepare documents and presentations, and assist with leadership meetings and events.

The role requires 5+ years of high-level administrative experience, exceptional communication skills, and proficiency with Word, Excel, PowerPoint,

Qualifications

• High School diploma or GED required.
• 5+ years of high-level administrative support experience, including supporting senior leaders.
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong writing and communication skills, with the ability to interact confidently with executives and employees at all levels.
• Proven ability to prioritize time-sensitive assignments and manage competing deadlines.
• Excellent verbal and written communication skills.

Responsibilities

• Executive Calendar Management: manage a highly complex executive calendar, scheduling meetings, conference calls, and special events while exercising discretion on priorities and decision-making.
• Administrative & Project Support: provide administrative, coordination, and project support to the US Medical Head and extended team.
• Team Collaboration & Back-Up: contribute to the administrative support community with back-up coverage and training.
• Travel, Expenses & Correspondence: manage travel arrangements, time/expense reports, and correspondence.
• Act as an informed deputy with internal and external stakeholders for the supervisor.
• Produce accurate documents, PowerPoint presentations, and reports under tight deadlines.
• Prepare and edit leadership communications.
• Apply AstraZeneca processes and systems to streamline execution.
• Support LT planning, all-hands, ONX, and congress coordination with event planning.
• Manage special projects as assigned.

Skills

Strong written and verbal comms

Executive support experience

Prioritization of deadlines

Professional interaction with execs &V

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

AstraZeneca is seeking an Administrative Coordinator in Gaithersburg, MD to directly support the US Medical Head, Breast Cancer, within the Oncology Business Unit. You will manage a complex executive calendar, provide broad administrative support, coordinate travel, prepare documents and presentations, and assist with leadership meetings and events.

The role requires 5+ years of high-level administrative experience, exceptional communication skills, and proficiency with Word, Excel, PowerPoint,