Administrative Coordinator, US Medical Affairs-Oncology Business Unit

AstraZeneca plc; Gaithersburg (MD); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Competitive retirement programs

Paid time off

Job summary

AstraZeneca plc in Gaithersburg, MD seeks an Administrative Coordinator to support the US Medical Head, Breast Cancer, in a fast-paced, high-impact environment.

You will manage complex calendars, coordinate cross-functional activities, and prepare presentations for senior leaders, while collaborating with global teams and ensuring timely delivery of projects.

Qualifications

• High School diploma or GED required.
• 5+ years of high-level administrative support, including supporting senior leaders.
• Advanced proficiency in Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication with executives and staff.

Responsibilities

• Manage a highly complex executive calendar and schedule meetings and events.
• Provide broad administrative, coordination, and project support to the US Medical Head and team.
• Collaborate with the administrative community and provide back-up coverage.
• Coordinate travel, expenses, correspondence, and time reporting with accuracy.
• Act as an informed deputy with internal/external stakeholders for the supervisor.
• Produce accurate PowerPoint presentations and reports under tight deadlines.
• Prepare and edit leadership communications and reviews.
• Apply AstraZeneca processes and systems to streamline execution.
• Support Medical Affairs Leadership Team planning and national meetings.
• Handle special projects as assigned.

Skills

Executive support experience

Microsoft Office proficiency

Communication skills

Prioritization skills

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Coordinator – US Medical Affairs, Breast Cancer - Gaithersburg, MD

About AstraZeneca

AstraZeneca is a global, innovation-driven biopharmaceutical business focused on the discovery, development, and commercialization of prescription medicines for some of the world's most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

At AstraZeneca, we’re proud to have a unique workplace culture that inspires innovation and collaboration. Here, employees are empowered to express diverse perspectives — and are made to feel valued, energized, and rewarded for their ideas and creativity.

About the Opportunity

We are currently recruiting an Administrative Coordinator in Gaithersburg, MD to provide direct support to the US Medical Head, Breast Cancer, within our Oncology Business Unit. This is an exciting opportunity to take on a challenging, proactive, and varied role in a fast-paced and dynamic environment, partnering closely with senior leaders who are shaping the future of breast cancer treatment.

If you thrive on complexity, enjoy anticipating needs before they arise, and take pride in enabling leaders to perform at their best, we’d love to hear from you.

Key Responsibilities

• Executive Calendar Management: Manage a highly complex executive calendar, scheduling meetings, conference calls, and special events while exercising discretion on priorities and decision-making.
• Administrative & Project Support: Provide exceptional and broad administrative, coordination, and project support to the US Medical Head and extended team.
• Team Collaboration & Back-Up: Serve as an active member of the administrative support community, providing back-up coverage, training, and contributing to the ongoing development of shared best practices.
• Travel, Expenses & Correspondence: Handle mail disposition, multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, ensuring timely follow-through.
• Informed Deputy: Act as an informed deputy with internal and external stakeholders on behalf of the supervisor, interacting professionally with high-level VIPs and external visitors.
• Document Production: Produce accurate, properly formatted documents, PowerPoint presentations, and reports under tight deadlines.
• Communications: Prepare and edit correspondence and general communications for leadership review.
• AstraZeneca Systems: Apply working knowledge of AstraZeneca processes and systems to streamline execution.
• Leadership Team Support: Manage and coordinate agendas and pre-reads for the Medical Affairs Leadership Team (LT), support off-site planning and execution, and coordinate National Meetings in partnership with event planning - including All Hands, ONX, and congress coordination.
• Special Projects: Effectively manage special projects and other duties as assigned.

Essential Requirements

• High School diploma or GED
• At least 5 years of demonstrated high-level administrative support experience, including supporting senior leaders
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• Strong writing and communication skills, with the ability to interact confidently with executives and employees at all levels
• Proven ability to prioritize time-sensitive assignments and manage competing deadlines
• Excellent verbal and written communication skills

The annual base pay for this position ranges from $67,952 - $101,928 USD Annual. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.

Our positions offer eligibility for various incentives - an opportunity to receive short-term incentive bonuses, equity-based awards for salaried roles and commissions for sales roles. Benefits offered include qualified retirement programs, paid time off (i.e., vacation, holiday, and leaves), as well as health, dental, and vision coverage in accordance with the terms of the applicable plans.

Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base pay(as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

Date Posted

04-oct-2026

Closing Date

18-oct-2026

Our mission is to build an inclusive environment where equal employment opportunities are available to all applicants and employees. In furtherance of that mission, we welcome and consider applications from all qualified candidates, regardless of their protected characteristics. If you have a disability or special need that requires accommodation, please complete the corresponding section in the application form.