Executive Administrative Coordinator, Plastic Surgery

Indiana University Health System; Indianapolis (IN); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Indiana University Health is seeking an Administrative Coordinator for our Plastic Surgery division to support the Division Chief, faculty, and leadership. The role encompasses calendar management, travel coordination, credentialing oversight, recruitment support, expense processing, and event planning to ensure smooth operations and high-quality service.

This position offers a Monday–Friday schedule with a hybrid work option (3 days in office, 2 days remote) after training, on Emerson Hall at

Qualifications

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant administrative experience.
• Experience with a matrix organization and complex work environment is preferred.
• Requires advanced proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Managing complex executive calendars, scheduling meetings, and coordinating travel for the Division Chief.
• Providing administrative support to division leadership and faculty members.
• Acting as the primary coordinator for faculty recruitment, including candidate outreach, interview scheduling, site visits, onboarding coordination, and communication with hiring teams.
• Tracking and managing faculty compliance documentation, credentialing-related deadlines, and other required paperwork to prevent claim holds and reimbursement delays.
• Processing expense reports, reimbursements, and travel-related financial documentation.
• Coordinating and supporting educational, recruitment, and faculty engagement events in partnership with the Education team.
• Working closely with faculty, practice leadership, HR, Finance, Education, and other coordinators to ensure smooth operations and provide cross-coverage when needed.
• Identifying process improvements and helping streamline administrative workflows.

Skills

Calendar management

Travel coordination

Administrative support

Microsoft Office

Data analysis

Education

Bachelor's degree or equivalent years of experience

Tools

Microsoft Office Suite

Job description

Indiana University Health is seeking an Administrative Coordinator for our Plastic Surgery division to support the Division Chief, faculty, and leadership. The role encompasses calendar management, travel coordination, credentialing oversight, recruitment support, expense processing, and event planning to ensure smooth operations and high-quality service.

This position offers a Monday–Friday schedule with a hybrid work option (3 days in office, 2 days remote) after training, on Emerson Hall at