Executive Administrative Coordinator (On-Site)

Endeavor Health Services; Buffalo (NY); On-site; USD 55,475,000 - 69,343,000; Full time

Benefits offered by this job

Medical

Vision (Company Paid)

Life and AD&D (Company Paid)

Supplemental Life and AD&D

401(k) with company contribution

10 paid holidays

Job summary

Endeavor Health Services is seeking an Administrative Receptionist to join our on-site team in West Seneca, NY. You will be the first point of contact for visitors and partners, supporting office operations and executive-level administrative functions.

The role requires a Bachelor’s or Associate’s degree with 1–3 years of administrative experience, strong organizational and communication skills, and a valid NYS driver's license for local travel between offices and supply locations.

Qualifications

• Bachelor’s Degree in Business or Liberal Arts with a minimum of one (1) year experience in an administrative role which required independent judgment and task completion.
• Associate’s Degree with a minimum of three (3) years experience in an administrative role which required independent judgment and task completion.
• Proven ability to manage complex administrative tasks with precision, professionalism, and high attention to detail.
• Strong organizational skills, ability to prioritize multiple high-level tasks, and capacity to operate independently in a dynamic environment.
• Valid NYS driver’s license and reliable transportation required for local travel between offices and supply locations.

Responsibilities

• Provide comprehensive administrative support to ensure the efficient operation of the office.
• Provide comprehensive administrative support, including document preparation, filing, scanning, copying, binding, and coordinating the distribution of key agency materials.
• Accurately manage and maintain agency policies, procedures, agreements, and contracts; ensure all documentation is current, organized, and readily accessible.
• Communicate with managed care organizations and other external stakeholders to resolve administrative inquiries of a non-clinical nature with professionalism and precision.
• Maintain and manage agency agreements, contracts, and related logs; ensure letters of agreement with external providers are accurate and up to date.
• Handle confidential and sensitive information with the highest degree of discretion.
• Record, prepare, and distribute accurate minutes of executive and leadership meetings; maintain detailed and organized records.
• Develop and sustain an efficient filing system for office documentation.
• Oversee office operations, including mail distribution, equipment maintenance, and supply inventory, anticipating organizational needs and proactively addressing them.
• Maintain the agency check log and support financial tracking in alignment with organizational processes.
• Exhibit exemplary professional communication via phone, email, and written correspondence, representing the organization with integrity and skill.
• Participate in special projects, agency development initiatives, and marketing efforts as requested by leadership

Skills

Strong organizational skills

Attention to detail

Independent judgment

Professional communication

Education

Bachelor’s Degree in Business or Liberal Arts

Associate’s Degree

Job description

Endeavor Health Services is seeking an Administrative Receptionist to join our on-site team in West Seneca, NY. You will be the first point of contact for visitors and partners, supporting office operations and executive-level administrative functions.

The role requires a Bachelor’s or Associate’s degree with 1–3 years of administrative experience, strong organizational and communication skills, and a valid NYS driver's license for local travel between offices and supply locations.