Executive Administrative Coordinator — Library Leadership Support

Commonwealth of VA Careers; Charlottesville (VA); On-site; USD 26,000 - 34,000; Full time

Job summary

The University of Virginia Library is seeking an Intermediate Administrative Assistant in the Office of the Dean of Libraries to provide high level clerical and administrative support to the Library’s Senior Leadership team and the Executive Assistant to the Dean of Libraries.

The role involves coordinating travel, meetings, expense tracking, data preparation, and handling confidential matters, with a focus on MS Office and a Confluence site for records.

Qualifications

• Requires high school diploma or equivalent; 1+ year of relevant experience preferred.
• Experience providing administrative support to executives or senior leaders is desirable.
• Demonstrated ability to coordinate events and travel arrangements.
• Experience using a business intelligence platform and MS Office applications to manage data, expenses, and reports.

Responsibilities

• Provide advanced administrative coordination to support office operations and special projects.
• Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
• Compile data for preparation and editing for senior leaders.
• Review and answer correspondence, screen callers and visitors, and handle confidential matters.
• Manage electronic files and produce reports.
• Serve as the point of contact for facility, equipment, or service calls.

Skills

MS Office

Executive support

Travel coordination

BI platform

Education

High School Diploma or equivalent

Associate’s degree

Tools

Confluence

Job description

The University of Virginia Library is seeking an Intermediate Administrative Assistant in the Office of the Dean of Libraries to provide high level clerical and administrative support to the Library’s Senior Leadership team and the Executive Assistant to the Dean of Libraries.

The role involves coordinating travel, meetings, expense tracking, data preparation, and handling confidential matters, with a focus on MS Office and a Confluence site for records.