Executive Administrative Coordinator for VP & Division

USC Marshall School of Business; Huntington (WV); On-site; USD 55,000 - 85,000; Full time

Job summary

USC Marshall School of Business in Huntington, WV seeks an experienced VP Administrative Support to manage the VP's calendar, schedule meetings, arrange travel, and prepare materials. The role requires independent handling of conflicts and ensuring timely access to information.

You will supervise student staff, assist with division budgets, process purchases, and coordinate onboarding for new hires, reporting to the VP and Division Budget Manager.

Qualifications

• Manage the VP's daily calendar including internal/external meetings, travel and events.
• Oversee travel arrangements, reconcile expenses, ensure policy compliance.
• Plan, organize, and assign clerical tasks to student staff.
• Support division budgets and process purchases and reimbursements.

Responsibilities

• Coordinate calendars for multiple staff and visitors, including complex scheduling.
• Prepare meeting materials and minutes; ensure accessibility of information.
• Onboard new staff and assist with workspace setup and system access.
• Respond to inquiries, manage time records, and assist with budget tracking.

Skills

Calendar management

Budget oversight

Staff supervision

Travel arrangements

Onboarding

Education

Bachelor’s degree in related field

Tools

Time Clock Plus

Blackboard

Banner

People Admin

Job description

USC Marshall School of Business in Huntington, WV seeks an experienced VP Administrative Support to manage the VP's calendar, schedule meetings, arrange travel, and prepare materials. The role requires independent handling of conflicts and ensuring timely access to information.

You will supervise student staff, assist with division budgets, process purchases, and coordinate onboarding for new hires, reporting to the VP and Division Budget Manager.