Executive Admin Coordinator for Director Support & Projects

Washington University; St. Louis, Northern (MO, KY); Hybrid; USD 32,000 - 50,000; Full time

Job summary

Washington University in St. Louis is seeking an experienced Administrative Coordinator to support the Neurogenomics and Informatics Center director. You will manage high-level administrative tasks, coordinate meetings and travel, and oversee budgeting and human resources activities.

This role requires meticulous organization, strong communication, and the ability to handle confidential information. You will prepare proposals, assist with grant budgets, and liaise with university and external

Qualifications

• Education: High school diploma or equivalent.

Responsibilities

• Provides high-level administrative support for the principal investigator using considerable judgment, tact, creativity and initiative.
• Works closely to ensure that project deadlines are met, time and meetings are used efficiently, responses are well-coordinated, and travel is meticulously planned.
• Ensures most efficient use of Director’s time by anticipating and preparing daily schedule.
• Schedules, prioritizes and maintains appointment calendar.
• Assists with emails and preparing tasks.
• Anticipates and ensures that all meeting details, confirmations, and back-up materials are in order.
• Provides program/project support for research, administrative and/or academic activities.
• Coordinates and provides oversight for complex projects.
• Maintains liaison with all levels of administration to coordinate department business, accomplish directives and facilitate the resolution of problems.

Skills

Administrative coordination

Time management

Scheduling

Interpersonal communication

Teamwork

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Outlook

OneNote

OneDrive

Box

Zoom

Word

Adobe PDF

Docusign

Notion

Trello

Planner

Job description

Washington University in St. Louis is seeking an experienced Administrative Coordinator to support the Neurogenomics and Informatics Center director. You will manage high-level administrative tasks, coordinate meetings and travel, and oversee budgeting and human resources activities.

This role requires meticulous organization, strong communication, and the ability to handle confidential information. You will prepare proposals, assist with grant budgets, and liaise with university and external