Executive Administrative Coordinator

MarineMax; Pensacola (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

MarineMax in Pensacola, FL is seeking an Administrative Assistant to provide clerical and administrative support, including scheduling appointments, greeting customers, handling calls, and typing correspondence.

You will manage mail and records, update databases, take meeting notes, and coordinate meetings, while representing MarineMax professionally to customers, vendors, and colleagues. This role requires attention to detail, timeliness, and the ability to work with minimal supervision.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple clerical tasks concurrently.
• Proficiency with database applications and typing speed.

Responsibilities

• Answer telephone and provide information or take messages.
• Open and route incoming mail; maintain filing system.
• Accurately manage, organize, and update data in databases.
• Schedule appointments and maintain calendars; coordinate meetings.
• Take meeting notes and prepare final notes.
• Perform general office duties such as copying, faxing, and filing.
• Represent MarineMax in communications with customers and external contacts.
• Establish and maintain professional relationships with team members, customers and vendors.

Skills

Communication

Telephone etiquette

Data entry

Calendar management

Note taking

Tools

Database software

Job description

MarineMax in Pensacola, FL is seeking an Administrative Assistant to provide clerical and administrative support, including scheduling appointments, greeting customers, handling calls, and typing correspondence.

You will manage mail and records, update databases, take meeting notes, and coordinate meetings, while representing MarineMax professionally to customers, vendors, and colleagues. This role requires attention to detail, timeliness, and the ability to work with minimal supervision.