Administrative Assistant

MarineMax; Pensacola (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

MarineMax in Pensacola, FL is seeking an Administrative Assistant to provide clerical and administrative support, including scheduling appointments, greeting customers, handling calls, and typing correspondence.

You will manage mail and records, update databases, take meeting notes, and coordinate meetings, while representing MarineMax professionally to customers, vendors, and colleagues. This role requires attention to detail, timeliness, and the ability to work with minimal supervision.

Qualifications

• Strong written and verbal communication skills.
• Ability to manage multiple clerical tasks concurrently.
• Proficiency with database applications and typing speed.

Responsibilities

• Answer telephone and provide information or take messages.
• Open and route incoming mail; maintain filing system.
• Accurately manage, organize, and update data in databases.
• Schedule appointments and maintain calendars; coordinate meetings.
• Take meeting notes and prepare final notes.
• Perform general office duties such as copying, faxing, and filing.
• Represent MarineMax in communications with customers and external contacts.
• Establish and maintain professional relationships with team members, customers and vendors.

Skills

Communication

Telephone etiquette

Data entry

Calendar management

Note taking

Tools

Database software

Job description

OVERVIEW:

The Administrative Assistant provides clerical and administrative support including scheduling appointments, assisting callers with information, greeting customers and guests, composing and typing correspondence using computer, reading and routing incoming mail, filing correspondence and other records, and other assigned clerical duties.

KEY TASKS:

• Answer telephone and gives information to callers, take messages, or transfer calls to appropriate individuals


• Opens incoming mail and routes mail to appropriate individuals.


• Accurately manage, organize, and update relevant data using database applications.


• Schedule appointments, maintain calendar and coordinate conferences and meetings.


• Take meeting notes and prepare final notes using computer.


• General office duties including copying, collating, faxing, and filing.


• Represent MarineMax when communicating with persons outside the company. Always presents a good impression of the company.


• Establish and maintain relationships with fellow MarineMax team members as well as customers, vendors and other outside persons.


• Efficiently respond in an effective manner to a variety of demands and projects


• Demonstrate effective verbal and written communication skills


• Meet established deadlines.


• Understand, adhere to and implement procedures, policies and guidelines


• Manage information, coordinate arrangements and prepare correspondence with minimum review


• Establish and maintain good working relationships with all levels of the organization and the public


• Effectively communicate with internal and external customers, visitors and telephone callers


• Work effectively and make sound decisions with minimal supervision


• Other duties as assigned

KEY RESULT AREAS:

• Accurate and timely correspondence.


• Professional representation of MarineMax


• Well organized and executed meetings