Executive Administrative Coordinator

The Villarreal Organization, Inc; Las Vegas (NV); On-site; USD 52,000 - 68,000; Full time

Job summary

The Villarreal Organization, Inc in Las Vegas, NV is seeking an Executive Administrative Coordinator to support Advantixx and its operated companies. You will manage executive calendars, meetings, communications, and confidential priorities with strong follow-through.

This role emphasizes professional coordination with leaders, vendors, and business units, maintaining records and ensuring compliance while identifying process improvements.

Qualifications

• Strong organization and communication skills with good judgment and follow-through.
• Ability to manage competing priorities and work with limited supervision.
• Proficiency with Microsoft 365 or comparable business systems.
• On-site work in Las Vegas, NV unless otherwise approved.

Responsibilities

• Coordinate executive calendars, meetings, and communications with accuracy and timeliness.
• Manage confidential priorities and records with exceptional discretion.
• Collaborate with leaders, vendors, and business units to complete priorities.
• Identify risks and support process improvements while ensuring compliance.
• Meet service, quality, and productivity expectations and maintain organized workflows.
• Perform additional duties aligned with business needs.

Skills

Organization

Communication

Judgment

Follow-through

Education

Relevant education, training, or experience appropriate to the position

Tools

Microsoft 365

Job description

Executive Administrative Coordinator

The Villarreal Organization, Inc Las Vegas, Nevada, United States

About this position

ABOUT THE ROLE

The Executive Administrative Coordinator supports Advantixx and its operated companies through professional, accountable work within Executive Leadership. You will coordinate executive calendars, meetings, communications, projects, records, and confidential administrative priorities with exceptional follow-through.

What you’ll do

• Perform the core duties of the position accurately, timely, and in accordance with company procedures.
• Coordinate with leaders, colleagues, vendors, and business units to complete assigned priorities.
• Maintain organized records, reports, workflows, and follow-up documentation.
• Protect confidential company, employee, customer, financial, and operational information.
• Identify risks, raise concerns promptly, and support continuous process improvement.
• Meet established service, quality, productivity, and compliance expectations.
• Perform other reasonable duties consistent with the position and business needs.

Qualifications

• Relevant education, training, or experience appropriate to the position.
• Strong organization, communication, judgment, and follow-through.
• Ability to manage competing priorities and work effectively with limited supervision.
• Proficiency with Microsoft 365 or comparable business systems.
• Ability to work onsite in Las Vegas, Nevada, unless otherwise approved.

Employment is at will to the extent permitted by Nevada law. This description summarizes the role and does not create a contract or guarantee of employment.