Executive Administrative Coordinator

The Alcoholic Rehabilitation Services of Hawaii; Kaneohe (HI); On-site; USD 40,000 - 62,000; Full time

Job summary

The Alcoholic Rehabilitation Services of Hawaii in Kaneohe seeks an Administrative Assistant to support the Director of Administration and provide executive-level support. You will assist with audits, accreditations, credentialing, correspondence, and coordinating tasks across the agency.

Responsibilities include maintaining files, coordinating RFP responses and proposals, assisting with trainings, managing insurance records, preparing minutes, and organizing board meetings.

Qualifications

• High school diploma or GED; two years of relevant work experience could substitute for education.
• Advanced skills in MS Word, Excel, and Outlook. Experience with database and desktop publishing software.
• Typing skills of 45 wpm; clerical, data entry, and bookkeeping skills.

Responsibilities

• Supports the Director of Administration and executive staff with administrative tasks.
• Coordinates RFP responses and other bids/contracts including proposals for government and private sources.
• Assists with audits, accreditation, licensure, contracts, and credentialing processes.
• Maintains contract and credentialing files; tracks insurance records and office logistics.
• Prepares minutes and records for Board meetings; coordinates meetings and correspondence.

Skills

Typing 45 wpm

Clerical/data-entry

Bookkeeping

Strong organizational skills

Ability to work independently

Communication skills

Education

High school diploma or GED

Tools

MS Word

Excel

Outlook

Database

Desktop publishing software

Job description

The Alcoholic Rehabilitation Services of Hawaii in Kaneohe seeks an Administrative Assistant to support the Director of Administration and provide executive-level support. You will assist with audits, accreditations, credentialing, correspondence, and coordinating tasks across the agency.

Responsibilities include maintaining files, coordinating RFP responses and proposals, assisting with trainings, managing insurance records, preparing minutes, and organizing board meetings.