English Dept Administrative Specialist — Scheduling, Records & Support

Jacksonville State University; Jacksonville (AL); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Retirement Plans

Tuition assistance

Paid leave

Employee Assistance Program

Job summary

Jacksonville State University seeks an Administrative Assistant to provide direct support to the English Department. You will establish and maintain department records, assist with budget matters, track funds, and compile reports while supporting faculty and students.

Responsibilities include handling mail, answering inquiries, preparing contracts, managing classrooms and department electronics, and organizing competition materials for Writers Bowl and Imagining the Holocaust.

Qualifications

• High School diploma or equivalent.
• Two years of clerical or administrative support experience.

Responsibilities

• Provide general administrative support to visitors and inquiries.
• Handle mail distribution and routine correspondence.
• Create files, reports, and documents for the department.
• Record personnel and payroll data.
• Organize supplies and manage departmental equipment.
• Prepare contracts and forms with accurate procedures.
• Schedule and maintain classrooms and department equipment.
• Coordinate Writers Bowl and Imagining the Holocaust competitions including lists, mailings, entries, and prizes.
• Schedule courses each semester.
• Supervise student workers and other duties as assigned.

Job description

Jacksonville State University seeks an Administrative Assistant to provide direct support to the English Department. You will establish and maintain department records, assist with budget matters, track funds, and compile reports while supporting faculty and students.

Responsibilities include handling mail, answering inquiries, preparing contracts, managing classrooms and department electronics, and organizing competition materials for Writers Bowl and Imagining the Holocaust.