Executive Administrative Associate: Client & Board Support

Public Financial Management Inc.; Orlando (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

Public Financial Management Inc. in Orlando, FL is seeking an Administrative Assistant (Associate) to support clients and internal teams with communications, document production, proposals, and presentations.

This full-time, in-office role requires strong organization and attention to detail. You will manage meeting logistics, handle correspondence, prepare materials for Board and staff, assist with expense reports, and maintain filing systems while ensuring accuracy and timeliness.

Qualifications

• Bachelor’s degree or at least three years’ relevant professional work experience.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Knowledge of standard reference sources and information gathering methods.
• Able to research information in response to specific direction.
• Excellent proofreading and organizational skills.
• Strong oral and written communication skills.
• Ability to prioritize and manage multiple assignments from multiple staff.
• Bilingual Spanish a plus.

Responsibilities

• Answer phone calls and direct calls to appropriate staff in a professional manner.
• Open, sort, and distribute mail; prepare USPS mail and FedEx items.
• Set up conference rooms and prepare meeting materials; arrange lunch or snacks as needed.
• Order supplies for copy rooms, kitchen, and staff; assist with stocking/cleaning.
• Scan and file documents; review and update websites with posted information.
• Schedule and coordinate meetings, trainings, and events; handle logistics.
• Transcribe minutes and create outlines for meetings.
• Prepare, proofread, and finalize proposals, presentations, and reports in Word/PowerPoint/Excel.
• Assist with expense reports and timecard submissions; maintain filing systems.
• Maintain keys and parking permits; assist with mailings and distribution.

Skills

MS Word

MS PowerPoint

MS Excel

Excellent proofreading

Organizational skills

Strong communication

Multitasking

Spanish language

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Public Financial Management Inc. in Orlando, FL is seeking an Administrative Assistant (Associate) to support clients and internal teams with communications, document production, proposals, and presentations.

This full-time, in-office role requires strong organization and attention to detail. You will manage meeting logistics, handle correspondence, prepare materials for Board and staff, assist with expense reports, and maintain filing systems while ensuring accuracy and timeliness.