Executive Administrative Assistants

New Wave People, Inc.; City of Albany (NY); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Free Parking Provided

Job summary

New Wave People, Inc. in Albany, NY seeks a detail-oriented administrative assistant to support the Department of Health. You will handle data entry, generate reports in Word and Excel, and manage mail and documents in electronic filing systems.

The role requires a high school diploma and strong MS Office skills. You will work both independently and on a team in a fast-paced office, balancing multiple priorities while maintaining accuracy and professional communication.

Qualifications

• Must have a high school diploma or equivalent.
• Five years of experience working for the Department of Health.
• Excellent working knowledge of Microsoft Office Word and Excel.
• Ability to enter data into, and extract data from, electronic databases.
• Ability to work independently and on a team with different personalities.
• Ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.
• Certification in Microsoft Office products.
• Knowledge and experience with computer information systems and computer programming.
• Familiarity and knowledge of the Health Commerce System and the Statewide Financial System.

Responsibilities

• Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
• Formatting documents in Word and Excel.
• Maintaining various tracking and database systems.
• Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents.
• Data entry and maintaining paper and electronic filing systems.
• Troubleshoot for staff for multiple issues, including IT issues.
• Any other adhoc assignments as needed.

Skills

Data entry

MS Office

Reports formatting

Team collaboration

Education

High school diploma

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Office certification

Job description

M-F 8a-5p
Unpaid Lunch Break
No Holiday work, Overtime or travel required
Free Parking Provided

Minimum qualifications:

• a high school diploma (or equivalent),
• five-years experience working for the Department of Health,
• excellent working knowledge of Microsoft Office (specifically Word and Excel),
• the ability to enter data into, and extract data from, electronic databases,
• the ability to work independently and on a team with different personalities,
• the ability to handle multiple, shifting priorities,
• good organizational skills, including an ability to organize information into reports

Preferred qualifications:

• certification in Microsoft Office products
• knowledge and experience with computer information systems and computer programming
• Bachelor's degree
• familiarity and knowledge of the Health Commerce System and the Statewide Financial System

Responsibilities:

• preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,
• screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,
• formatting documents in Word and Excel
• maintaining various tracking and database systems
• receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,
• data entry and maintaining paper and electronic filing systems,
• troubleshoot for staff for multiple issues, including IT issues
• any other adhoc assignments as needed

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Salary commensurate with scope of work job experience
Proper footwear required to perform tasks in a safe manner.

Perform other reasonably related duties as required.
New Wave People is an Equal Opportunity Employer (EEO).

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