Executive Administrative Assistant (TS/SCI) - Flexible Hours

Lockheed Martin; Littleton (CO); On-site; USD 68,000 - 126,000; Full time

Job summary

Lockheed Martin is seeking an experienced Administrative Assistant to support a program executive staff in Colorado. The role includes managing calendars, coordinating meetings and travel, and handling confidential communications with discretion.

You will interact with program management and high-level customers, multitask in a fast-paced environment, and prepare reports and presentations using Microsoft Office. A TS/SCI clearance is required.

Qualifications

• Prior Administrative Assistant experience.
• Experience managing calendars, arranging agendas, compiling content, and/or facilitating meetings or events.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports.
• Active TS/SCI clearance.

Responsibilities

• Assist with Executive visits.
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers.
• Multi-task effectively in a fast-paced, dynamic work environment.
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit.
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.
• Ensure all correspondence is accurate, complete and properly handled.
• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts.
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same.
• Pursue opportunities to change or lean out processes or approaches.
• Determine priorities in regards to non-routine situations.
• Perform additional special assignments as required in support of the program executive staff

Skills

Administrative experience

Calendar management

Meeting coordination

Multi-tasking

Discretion with confidential info

Tools

Microsoft Office Suite

Concur Travel System

SharePoint

MS Teams

Job description

Lockheed Martin is seeking an experienced Administrative Assistant to support a program executive staff in Colorado. The role includes managing calendars, coordinating meetings and travel, and handling confidential communications with discretion.

You will interact with program management and high-level customers, multitask in a fast-paced environment, and prepare reports and presentations using Microsoft Office. A TS/SCI clearance is required.