Executive Administrative Assistant to the VP of Administration

CHILD EVANGELISM FELLOWSHIP INC; Warrenton (VA); On-site; USD 60,000 - 76,000; Full time

Job summary

Executive Administrative Assistant to the VP of Administration at CHILD EVANGELISM FELLOWSHIP INC provides professional support to ensure effective operation of the VP's initiatives. The role covers office management, communications, meetings, time management, travel, speaking engagements, and special projects and events.

You will prepare documents, manage calendars, arrange travel, develop PowerPoint presentations, and assist with board and event planning.

Qualifications

• Experience providing executive-level administrative support.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and projects.
• Experience coordinating travel.
• Proficiency in creating presentations.

Responsibilities

• Provide professional support to the VP of Administration.
• Manage office operations, calendar, and visitors.
• Prepare reports, newsletters, and correspondence.
• Coordinate meetings and travel arrangements.
• Assist with board preparations and post-meeting follow-up.

Skills

Office management

Communications

Meeting coordination

Time management

Travel coordination

Public speaking

Project coordination

Tools

PowerPoint

Microsoft Office

Job description

Executive Administrative Assistant to the VP of AdministrationDepartment: AdministrationSupervisor: VP of AdministrationExemption Status: ExemptGeneral Responsibilities:Provides professional support to the executive vice president to ensure effective and efficient fulfillment of his vision and goals. Areas of oversight are office management, communications, meetings, time management, travel, speaking, and special projects and events.Realizes the importance of the CEF Culture Points and commits to upholding them personally and in the ministry of CEF (The importance of Godly leadership at every level, of the spiritual welfare of our workers, of prayer as our foundation, of evangelizing children, of a clear and Biblical presentation of the Gospel and of a commitment to excellence, for the glory of God).Specific Responsibilities:Office managementProvides administrative support to ensure efficient operation of the offices by politely and professionally answering phone calls, scheduling meetings, and assisting visitorsEnsures executive offices are kept clean and stockedGathers data and communicates events for the corporate calendar and provides the details to Support ServicesCommunicationPrepares, stores, and manages hardcopy and electronic documents of various reports, presentations, and correspondencesFacilitates good staff communication by assisting with meeting scheduling and between staff as neededHelps facilitate timely communication by managing emails, scheduling meetings as needPrepares correspondence including newsletters, requested reference letters, correspondence, etc.Meeting/Speaking EngagementCompletes any needed research and document preparation for meetingsCreates and updates PowerPoint presentationsGathers and documents stories, statistics, and relevant information as neededPrepares for Board Meetings by gathering, compiling, and submitting all necessary documentation. Processes post-meeting detailsAttends other meetings upon request, keeping thorough notes, processing post-meeting detailsCommunicates all needed actions to appropriate individuals and ensures on-time completionTime ManagementAssist supervisor with managing his focus time well by receiving phone calls and personal walk-in meeting requests and either scheduling an appointment or redirecting to other staff when appropriateServe as liaison to work with other key departments, as requestedTravelAvailable to travel as projects and assignments warrant.Makes travel arrangements for supervisor, such as researching and booking flights, visas, immunizations, cars, and hotelsCreates trip foldersSpecial Project/EventManages and participates in projects/events as assigned by supervisorServes as a member of the International Conference TeamTeaches at CMI as neededAttends major events as requested