Executive Administrative Assistant to the Principal - Campus

New Trier Township High School District 203; Northfield Township (IL); On-site; USD 60,000 - 85,000; Full time

Job summary

New Trier Township High School District 203, Northfield Campus, seeks an Executive Administrative Assistant to the Principal to provide high-level, independent administrative and operational support. The role manages complex calendars, communications, records, events, and technology-enabled processes to enable the Principal’s Office to function effectively and responsively.

This exempt, 12-month assignment requires discretion, professionalism, and the ability to handle confidential information,

Qualifications

• Associate’s or Bachelor’s degree in business administration, education, communications, or a related field preferred.
• Three to five years of experience providing high-level administrative support to a senior executive, school leader, or comparable leadership team; experience in an educational setting preferred.
• Demonstrated ability to manage complex calendars, projects, events, records, and communications independently in a fast-paced environment.
• Proficiency with Microsoft 365, Google Workspace, and district information and learning-management systems; ability to learn and adapt to new digital platforms quickly.
• Demonstrated ability to handle confidential and sensitive information with sound judgment, professionalism, and discretion.

Responsibilities

• Executive Support and Office Operations: Supports the Principal’s daily routines, priorities, and campus responsibilities.
• Manages the Principal’s calendar, meetings, travel, and campus events; exercises discretion and resolves conflicts.
• Determines priority and redirects matters to staff or handles independently; keeps the Principal informed of time-sensitive issues.
• Acts as liaison among Principal, staff, students, families, visitors, and community members; provides accurate information.
• Drafts, edits, formats correspondence, reports, agendas, and materials for internal and external audiences.
• Maintains secure filing systems and confidential records; applies retention and privacy practices.
• Maintains confidential and sensitive information, including legal matters and student records.
• Campus Projects and Event Coordination: Coordinates projects and programs with timelines, communications, logistics, and follow-up.
• Supports campus events and initiatives (orientation, conferences, reports, and celebrations).
• Collaborates with IT to generate reports and supports enrollment-related procedures.
• Plans and executes special projects including materials, spreadsheets, and agenda documents.
• Digital Systems Data and Communications: Maintains campus web pages, uses digital tools to improve workflow, and prepares data for reporting.
• Supports presentations and communications for staff, families, and leadership.
• Identifies opportunities to streamline processes and improve accuracy.
• Administrative Financial and Professional Support: Tracks professional development approvals, budget expenditures, and reports.
• Maintains memberships and subscriptions; performs routine office tasks and supports a responsive office environment.

Education

Associate’s or Bachelor’s degree preferred.

Job description

New Trier Township High School District 203, Northfield Campus, seeks an Executive Administrative Assistant to the Principal to provide high-level, independent administrative and operational support. The role manages complex calendars, communications, records, events, and technology-enabled processes to enable the Principal’s Office to function effectively and responsively.

This exempt, 12-month assignment requires discretion, professionalism, and the ability to handle confidential information,