Executive Administrative Assistant to the Dean

Nevada State University; United States; On-site; USD 43,000 - 58,000; Full time

Job summary

Nevada State University is seeking an Administrative Assistant 4 to provide secretarial, clerical, and administrative support to the Deans of the School of Education. The role includes scheduling, records management, correspondence, and coordinating communications with internal and external stakeholders.

The position requires high school graduation and several years of progressively responsible experience, with eligibility to work in the United States without sponsorship.

Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Responsibilities

• Provide administrative, secretarial, clerical, and administrative support to the School of Education (SoE), and SoE Dean and Associate Dean, including scheduling, records management, and correspondence; screening calls and emails for the Dean, Associate Dean, and Teacher Education.
• Perform specialized duties in support of a unit/department/program or function.
• Act as liaison for the Associate Dean on sensitive matters, researching and summarizing background information for the Deans’ review.
• Coordinate communications across the SoE and with external entities.
• Coordinate meetings, agendas, and minutes; maintaining records and data; preparing reports and correspondence; and serving as liaison for the SoE Dean and Associate Dean on select matters, including researching and summarizing background information as needed.
• Support ongoing accreditation-related administrative functions for these programs, including recordkeeping, correspondence, and scheduling tied to accreditation reporting and review activities (AAQEP, CAA, and NASP, respectively).

Education

High school diploma or equivalent

Job description

Nevada State University is seeking an Administrative Assistant 4 to provide secretarial, clerical, and administrative support to the Deans of the School of Education. The role includes scheduling, records management, correspondence, and coordinating communications with internal and external stakeholders.

The position requires high school graduation and several years of progressively responsible experience, with eligibility to work in the United States without sponsorship.