Executive Administrative Assistant to the Dean

Galen College of Nursing; Florida; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical coverage

Dental and vision benefits

Tuition discounts

401(k) plan with 100% match on 3–9% of

Employee Stock Purchase Plan

Fertility and family building benefits

Life and disability coverage

Flexible spending accounts

Telemedicine services

AirMed medical transportation

Job summary

Galen College of Nursing is seeking a Senior Administrative Assistant to perform highly diversified administrative duties and program/project administration in support of Galen Leaders. The role involves handling complex tasks with minimal supervision and maintaining confidential information.

You will support senior leadership, manage calendars, arrange travel, prepare reports, and coordinate meetings, requiring discretion, organization, and strong communication skills in a dynamic healthcare

Qualifications

• Three to five years’ experience in administrative support in a corporate environment.
• Two years college or equivalent experience.
• Ability to respect at all times the confidential nature of the work and information in the Deans office.
• Physical Requirements: Must be able to perform 8 hours of sitting in from of a computer.
• Degree of Supervision: Minimal

Responsibilities

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations.
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information.
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Drafts and types non-routine letters, memos, documents, and various reports requiring knowledge of methods, procedures, policies, and organization for signature.
• Screens incoming mail and faxes, categorizing and prioritizing response as needed.
• Prepares typewritten confidential correspondence, reports, meeting notices, presentation materials, and other documents in appropriate formats using word processing, spreadsheet, graphics, and/or desktop publishing software.
• Provides accurate record and file maintenance. Filing systems include hard copy, computer diskette, and network systems.
• Makes appointments, travel arrangements, and prepares expense statements.
• Operates independently in the absence of the Executive.

Skills

Administrative support

Calendar management

Travel arrangements

Drafting letters/reports

Confidentiality

Meeting coordination

Executive support

Education

Two years college or equivalent experience

Job description

Galen College of Nursing is seeking a Senior Administrative Assistant to perform highly diversified administrative duties and program/project administration in support of Galen Leaders. The role involves handling complex tasks with minimal supervision and maintaining confidential information.

You will support senior leadership, manage calendars, arrange travel, prepare reports, and coordinate meetings, requiring discretion, organization, and strong communication skills in a dynamic healthcare