Senior Administrative Assistant to the Dean – Executive Support

HCA Healthcare, Inc.; Webster (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Medical coverage

Dental and vision benefits

401(k) Plan with company match

Employee Stock Purchase Plan

Tuition assistance

Fertility and family building benefits

Life and disability coverage

Employee discounts

Job summary

Galen College of Nursing is seeking a Senior Administrative Assistant to perform highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.

The role involves preparing presentations, managing the Dean's calendar, coordinating meetings, handling confidential information, and ensuring timely processing of correspondence and travel arrangements within a corporate education environment.

Qualifications

• 3–5 years of administrative support experience in a corporate environment
• 2 years college or equivalent experience
• Ability to respect at all times the confidential nature of the work and information in the Deans office
• Physical requirements: must be able to sit for 8 hours in front of a computer
• Degree of supervision: Minimal

Responsibilities

• Prepares internal and external presentations and print material, assisting in determining format and layout presentations. Maintains library of presentations.
• Assists the Dean in a variety of complex administrative duties involving contact and exposure to proprietary information. Uses independent judgment and determines when to act for management.
• Prepares for staff and other meetings including typing an agenda, scheduling the conference space required, and facilitating refreshments.
• Manages the calendar of the Dean, responding to requests for time and rescheduling when necessary.
• Drafts and types non-routine letters, memos, documents, and reports requiring knowledge of methods, procedures, policies, and organization.
• Screens incoming mail and faxes, categorizing and prioritizing response; prepares responses for signature and follows up.
• Prepares typewritten confidential correspondence, reports, notices, and other documents using word processing, spreadsheet, and desktop publishing software.
• Provides accurate record and file maintenance; filing systems include hard copy, computer diskette, and network systems.
• Makes appointments, travel arrangements, and prepares expense statements.
• Operates independently in the absence of the Executive.

Education

Two years college or equivalent experience

Job description

Galen College of Nursing is seeking a Senior Administrative Assistant to perform highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required.

The role involves preparing presentations, managing the Dean's calendar, coordinating meetings, handling confidential information, and ensuring timely processing of correspondence and travel arrangements within a corporate education environment.