Executive Administrative Assistant to the CEO

Virginia Museum of History & Culture; Richmond (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical benefits

Leave benefits

Wellness program

Retirement benefits

Job summary

The Virginia Museum of History & Culture (VMHC) invites applications for the Administrative Assistant role. This non-exempt, full-time position provides day-to-day administrative support to the President & CEO and Chief of Staff, handling scheduling, communications, reporting, data entry, and related duties.

Responsibilities include organizing meetings, travel arrangements, credit card/account management, and assisting with advancement data entry, records, and procurement.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• Experience assisting executive/C-Level management preferred.
• 3 years of administrative assistant experience.

Responsibilities

• Provide administrative support to the President & CEO and Chief of Staff.
• Organize meetings for the President & CEO.
• Manage institutional credit card, travel records and audit-related documents.
• Assist Advancement with charitable gift data entry.
• Support the Chief of Staff with data entry and special tasks.
• Organize and maintain files for the Office of the President.
• Coordinate special mailings as needed.
• Manage procurement for staff supplies.
• Keep President's Office tidy and organized.
• Perform other duties as assigned.

Skills

Time management

Verbal & written communication

Interpersonal & organizational skills

Handling confidential information

Problem solving

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Executive/C-Level support experience

3 years administrative assistant experience

Tools

Microsoft 365 / Office

Job description

The Virginia Museum of History & Culture (VMHC) invites applications for the Administrative Assistant role. This non-exempt, full-time position provides day-to-day administrative support to the President & CEO and Chief of Staff, handling scheduling, communications, reporting, data entry, and related duties.

Responsibilities include organizing meetings, travel arrangements, credit card/account management, and assisting with advancement data entry, records, and procurement.