Administrative Assistant

Virginia Museum of History & Culture; Richmond (VA); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Medical benefits

Leave benefits

Wellness program

Retirement benefits

Job summary

The Virginia Museum of History & Culture (VMHC) invites applications for the Administrative Assistant role. This non-exempt, full-time position provides day-to-day administrative support to the President & CEO and Chief of Staff, handling scheduling, communications, reporting, data entry, and related duties.

Responsibilities include organizing meetings, travel arrangements, credit card/account management, and assisting with advancement data entry, records, and procurement.

Qualifications

• Bachelor's degree or equivalent work experience preferred.
• Experience assisting executive/C-Level management preferred.
• 3 years of administrative assistant experience.

Responsibilities

• Provide administrative support to the President & CEO and Chief of Staff.
• Organize meetings for the President & CEO.
• Manage institutional credit card, travel records and audit-related documents.
• Assist Advancement with charitable gift data entry.
• Support the Chief of Staff with data entry and special tasks.
• Organize and maintain files for the Office of the President.
• Coordinate special mailings as needed.
• Manage procurement for staff supplies.
• Keep President's Office tidy and organized.
• Perform other duties as assigned.

Skills

Time management

Verbal & written communication

Interpersonal & organizational skills

Handling confidential information

Problem solving

Attention to detail

Multitasking

Education

Bachelor's degree or equivalent

Executive/C-Level support experience

3 years administrative assistant experience

Tools

Microsoft 365 / Office

Job description

Position Description

Updated September 21, 2026

Title: Administrative Assistant

Division: Administration/Office of the President

Reports to: Chief of Staff to the President & CEO

Position Status: Full-time; Non-Exempt

Salary Range/Pay Rate: $18.00/hour

Whether igniting a passion for the study of the past, empowering an interest in civic engagement, or providing an introduction to the Commonwealth, the Virginia Museum of History & Culture offers meaningful experiences for all. Whatever the role, your work here helps bring Virginia's story-past, present, and future-to life.

If you are curious, creative, and passionate about preserving and sharing Virginia history, your next chapter starts now!

Position Summary

The Virginia Museum of History & Culture (VMHC) seeks a qualified candidate for the position of Administrative Assistant, who has an authentic interest in the mission and work of the VMHC. The Administrative Assistant provides administrative support to the President & CEO and Chief of Staff with responsibilities related to day-to-day business tasks including office communications, scheduling, reporting, data entry, and other duties.

Duties & Responsibilities

• Provide administrative support to the President & CEO, including greeting visitors and facilitating building access, answering incoming phone calls, taking accurate messages, sorting mail, coordinating travel arrangements as needed, and triaging incoming requests and communications as appropriate
• Organize meetings on behalf of the President & CEO, including scheduling, sending reminders, and organizing catering as necessary
• Manage the President & CEO's institutional credit card account, travel records, and other critical forms of documentation for audit and accountability reporting
• Assist Advancement division with charitable gift data entry processing as directed by the Chief of Staff
• Provide administrative support to the Chief of Staff, including assisting with data entry, community partnership obligations, in-kind donation requests, and other emergent needs of the Office of the President
• Organize and maintain working files of the Office of the President, including institutional records, reports, and documents
• Facilitate institutional special mailings as needed
• Manage ordering and organization of materials for the VMHC staff supply room and other related procurement
• Maintain organization and tidiness of President's Office front-facing and storage areas
• Performs other duties as assigned

Knowledge, Skills & Abilities Necessary

• Excellent time management skills and ability to meet deadlines
• Excellent verbal and written communication skills and ability to communicate effectively with various stakeholders
• Strong interpersonal and organizational skills and ability to multitask
• Ability to handle sensitive information (including prioritizing and escalating relevant information as needed); ability to treat confidential information with appropriate discretion
• Problem-solving and decision-making skills with exceptional attention to detail
• Excellent ability with Microsoft 365 (Microsoft Office) programs and other technology tools
• Ability to manage a large and diverse workload in a fast-paced environment with minimal supervision

Education & Experience Requirements

• Bachelor's degree in related field or equivalent work experience preferred
• Experience in assisting Executive/C-Level management preferred
• 3 years' administrative assistant experience

Notes & Special Requirements

• Occasional need to work non-traditional hours as requested by the President & CEO
• Medical, leave, wellness and retirement benefits offered in accordance with company policy.

Founded in 1831 as the Virginia Historical Society, the VMHC, a private, non-profit organization, is the oldest museum and cultural organization in Virginia, and one of the oldest and most distinguished history organizations in the United States. The museum cares for a renowned collection of more than nine million items representing the far-reaching story of Virginia.

The Virginia Historical Society is an Equal Opportunity Employer.

Salary: $18.00 per hour