Executive Administrative Assistant to Senior Leaders (Onsite)

Lord, Abbett & Co.; Jersey City (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Discretionary Bonus

Competitive Benefits

Job summary

Lord Abbett is seeking an Administrative Assistant to provide administrative and operational support for senior leaders and their teams, gaining exposure across a wide variety of business activities in Jersey City. The role requires discretion, confidentiality, and a proactive approach, with the position expected to be onsite at our headquarters.

You will manage meeting scheduling, prepare materials, handle invoices and expense reports, and respond to emails.

Qualifications

• Previous administrative experience.
• Proficiency in MS Word, PowerPoint, Outlook, and Excel.
• A positive and collaborative attitude.
• Strong interpersonal, communication, organization, and follow-up skills.
• A high attention to detail.
• The ability to anticipate and solve problems quickly and efficiently.
• The ability to work well under pressure, adapt to unexpected events, prioritize, and multi-task in a deadline-driven environment.
• A high degree of integrity and confidentiality.
• Excellent judgment, and be a resourceful, independent thinker.

Responsibilities

• Assist in all aspects of meeting scheduling and preparation, including senior-level internal and external meetings.
• Maintain strict confidentiality in all business and personnel matters.
• Possess a high sense of urgency.
• Manage miscellaneous tasks including invoices, projects, requests, and events as they arise.
• Create and revise PowerPoint presentations and assist with other executive-ready materials.
• Answer calls and provide accurate and detailed messages.
• Track, organize, and submit expense reports.
• Review and respond to a variety of email communications.

Skills

attention to detail

communication

organization

integrity and confidentiality

problem solving

Tools

MS Word

PowerPoint

Outlook

Excel

Job description

Lord Abbett is seeking an Administrative Assistant to provide administrative and operational support for senior leaders and their teams, gaining exposure across a wide variety of business activities in Jersey City. The role requires discretion, confidentiality, and a proactive approach, with the position expected to be onsite at our headquarters.

You will manage meeting scheduling, prepare materials, handle invoices and expense reports, and respond to emails.