Executive Administrative Assistant to Head Start Director

Child Start Inc.; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Child Start Inc. in Austin, TX seeks an experienced administrative professional to provide high-level support to the Head Start Director, including calendar management, email and phone handling, and client service.

You will organize meetings, record minutes, prepare confidential correspondence, and supervise the Receptionist while ensuring timely, accurate information and excellent customer service to staff, families, and the community.

Qualifications

• High School Diploma or GED required.
• Minimum of two (2) years' work in Senior Administration or Executive Assistant roles.
• Advanced level in Excel, Word, and PowerPoint.
• Excellent communication and public relations skills and the ability to deal with confidential issues.
• Experience in recording, transcribing and distributing minutes of meetings.
• Must pass all criminal history background checks.

Responsibilities

• Prepare and draft confidential administrative correspondence, memos and reports.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Attend meetings to record minutes.
• Compile, transcribe, and distribute minutes of meetings.
• Coordination of the Head Start Director's schedule.
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Screen and prioritize incoming mail; bring incoming information needing prompt attention to the immediate attention of Head Start Director.
• Greet and direct participants of meetings with Head Start Director.
• Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.
• Provide official notifications to parents as directed by the Head Start Director.

Skills

Proofreading

Self-starter

Multitasking

Prioritization

Communication

Public relations

Ethics/confidentiality

Education

High School Diploma or GED

Tools

Excel

Word

PowerPoint

Job description

Child Start Inc. in Austin, TX seeks an experienced administrative professional to provide high-level support to the Head Start Director, including calendar management, email and phone handling, and client service.

You will organize meetings, record minutes, prepare confidential correspondence, and supervise the Receptionist while ensuring timely, accurate information and excellent customer service to staff, families, and the community.