Executive Administrative Assistant to GVPs (Hybrid)

Ross Stores, Inc.; Dublin (CA); Hybrid; USD 58,000 - 122,000; Full time

Job summary

Ross Stores, Inc. in Dublin, CA seeks an experienced Administrative Assistant to provide general support to GVPs and VPs, coordinating calendars, travel, and confidential tasks. Strong writing, typing (60+ WPM), and MS Office skills are essential.

You will act as liaison, manage communications, assist with special projects, and help keep executive operations running smoothly in a hybrid office environment.

Qualifications

• College-level course work.
• Excellent written and oral communication skills, including advanced level of proofreading, editing and grammar skills.
• Excellent telephone skills.
• Ability to type 60+ words per minute, accurately.
• Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office.
• Ability to multi-task and prioritize tasks, with frequent interruptions, without direction.
• Ability to use discretion in handling confidential information.
• Attention to detail.
• Ability to meet deadlines.
• Ability to work as a key team member with a diverse group of professional staff.

Responsibilities

• Administrative general office duties of a responsible and confidential nature, executing secretarial support at the highest level and maintaining complex records.
• Act as liaison between department managers and staff for GVPs/VPs including meetings, documentation, and activities requiring action.
• Take appropriate action in the absence of the GVP/VPs and handle projects with minimal supervision.
• Coordinate travel arrangements, ground transportation, hotel accommodations, and itineraries.
• Manage GVP's calendar and ensure efficient information flow with other admins.
• Screen communications to the GVP and prioritize, routing to appropriate colleagues.
• Conduct basic research (e.g., store hours) and support projects for GVPs/VPs.
• Manage LP Field equipment program coordinating laptops/phones between field leaders and IT.
• Coordinate and resolve facility issues.

Skills

Communication

Proofreading

Typing speed

Phone skills

Multi-tasking

Discretion

Attention to detail

Deadline-driven

Team collaboration

Education

College-level course work

Tools

MS Word

Excel

PowerPoint

Job description

Ross Stores, Inc. in Dublin, CA seeks an experienced Administrative Assistant to provide general support to GVPs and VPs, coordinating calendars, travel, and confidential tasks. Strong writing, typing (60+ WPM), and MS Office skills are essential.

You will act as liaison, manage communications, assist with special projects, and help keep executive operations running smoothly in a hybrid office environment.