Administrative Assistant - GVP

Ross Stores; Seattle (WA); On-site; USD 35,569 - 75,272; Full time

Job summary

Ross Stores is seeking an Administrative Assistant to provide general support to Group Vice Presidents and Vice Presidents. The role involves organizing routine departmental activities, coordinating travel, and handling confidential information.

Candidates should have strong written and verbal communication, high typing speed, and advanced MS Office skills. The position may require on-site work with potential remote components as needed.

Qualifications

• College-level coursework completed.
• Excellent written and oral communication skills, including proofreading, editing, and grammar.
• Excellent telephone skills.
• Typing speed of 60+ words per minute accurately.
• Advanced skills in Microsoft Word, Excel, and PowerPoint.
• Ability to multi-task and prioritize tasks amid frequent interruptions, with minimal direction.
• Discretion in handling confidential information.
• Attention to detail and ability to meet deadlines.
• Team-player with a diverse group of professional staff.

Responsibilities

• Provide general administrative support to Group Vice Presidents and Vice Presidents as required.
• Maintain complex records and files related to highly confidential material.
• Coordinate use of major conference rooms and upkeep of equipment.
• Act as liaison between department managers and their staff in matters involving the GVPs and VPs, including meetings, documentation, and authorized actions.
• Take appropriate authorized action in the absence of the GVP or VPs to ensure matters are referred and handled promptly.
• Handle projects independently with minimal supervision.
• Coordinate travel (ground transportation, hotel accommodations, itineraries), ensuring office requirements at destination are met.
• Manage the GVP’s calendar in close collaboration with other executive-level admins to ensure efficient information flow.
• Receive and screen GVP communications, prioritizing urgent matters and redirecting callers to appropriate departments.
• Conduct basic customer or competitor research via internet search or phone calls, and provide project support as needed.
• Administer the corporate fleet program inbox, coordinating between drivers and vendor.
• Resolve facility issues as required.

Skills

Communication

Telephone skills

Typing

Discretion

Attention to detail

Team player

Multitasking

Deadline management

Administrative communication

Education

College-level coursework

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Company Overview

Ross Stores is the nation’s largest off‑price retailer with over 2,000 stores and a strong track record of success and growth. The company is headquartered in Dublin, CA, with additional buying offices in New York City, Los Angeles, and Boston, and distribution centers across the country.

Position Purpose

Provides general administrative support to Group Vice Presidents and Vice Presidents as required. Ensures all day‑to‑day activities are resolved by maintaining ongoing communication, organizing routine departmental activities, and handling special projects.

Base Pay Range

The base pay range for this role is $25.82 – $54.64. The compensation is dependent on experience, skills, qualifications, education, certifications, seniority, and location. Other rewards vary by position and location.

ESSENTIAL FUNCTIONS

• Perform administrative duties of a responsible and confidential nature, providing secretarial support with minimal direction.
• Maintain complex records and files related to highly confidential material.
• Coordinate use of major conference rooms and upkeep of equipment.
• Act as liaison between department managers and their staff in matters involving the GVPs and VPs, including meetings, documentation, and authorized actions.
• Take appropriate authorized action in the absence of the GVP or VPs to ensure matters are referred and handled promptly.
• Handle projects independently with minimal supervision.
• Coordinate travel (ground transportation, hotel accommodations, itineraries), ensuring office requirements at destination are met.
• Manage the GVP’s calendar in close collaboration with other executive‑level admins to ensure efficient information flow.
• Receive and screen GVP communications, prioritizing urgent matters and redirecting callers to appropriate departments.
• Conduct basic customer or competitor research via internet search or phone calls, and provide project support as needed.
• Administer the corporate fleet program inbox, coordinating between drivers and vendor.
• Resolve facility issues as required.

COMPETENCIES

• Collaboration
• Leading by Example
• Communicates Effectively
• Ensures Accountability and Execution
• Manages Conflict
• Plans, Aligns and Prioritizes

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED

• College‑level coursework
• Excellent written and oral communication skills, including advanced proofreading, editing, and grammar
• Excellent telephone skills
• Typing speed of 60+ words per minute accurately
• Advanced skills in office software: Microsoft Word, Excel, PowerPoint
• Ability to multi‑task and prioritize tasks amid frequent interruptions, with minimal direction
• Discretion in handling confidential information
• Attention to detail
• Ability to meet deadlines
• Team‑player with a diverse group of professional staff

PHYSICAL REQUIREMENTS / ADA

This position requires working in an office environment, including using a computer and attending meetings. Regular attendance is required. The role may involve in‑office and remote work as necessary.

SUPERVISORY RESPONSIBILITIES

None

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the position and is not intended to be comprehensive. The content may change at management’s discretion.

EEO Statement

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex, veteran status, marital or registered domestic partnership status, medical condition, genetic information, gender identity, gender expression, sexual orientation, or any other category protected by federal, state or local laws.