Executive Administrative Assistant to City Clerk

Alaska Horizon; Anchorage (AK); On-site; USD 90,000 - 130,000; Full time

Job summary

The Municipality of Anchorage seeks an executive administrator for the Municipal Clerk's Office to provide a full range of administrative and clerical support. This is an open competition position, serving at the pleasure of the Municipal Clerk and reporting to the Deputy Clerk.

The role covers the Agenda Team, the Assembly, and related records. Duties include drafting Assembly Informational Memoranda, preparing calendars, maintaining contact sheets, front-desk reception, mail processing, and

Qualifications

• High school diploma, GED or equivalent and four (4) years of experience in office clerical and/or administrative work.
• Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in office clerical and/or administrative work.
• Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in office clerical and/or administrative work.
• Registered voter in Anchorage - all of the Municipal Clerk's Office staff are considered election officials under AMC 28.10.040; election officials must be registered voters in Anchorage pursuant to AMC 28.50.010E.
• State of Alaska Notary Public within three (3) months of hire.

Responsibilities

• Provide a full range of administrative and clerical duties to the Municipal Clerk's Office, Agenda Team, and the Assembly.
• Coordinate and draft Assembly Informational Memoranda, assist with Community Council correspondence and bylaws.
• Prepare Assembly and Board and Commissions calendars, update Legislative Branch contact sheets.
• Monitor the Clerk’s Office general email inbox, staff the front desk to greet and assist the public, respond to inquiries, route calls and visitors, and process mail and Clerk’s Office forms.
• Assist with preparing and archiving meeting minutes in accordance with AMC 2.30.010.A, recording actions during meetings, setting up Assembly Chambers, and supporting public inquiries and document distribution at meetings.
• Provide ongoing administrative and logistical support to the Assembly, its members, and the Municipal Clerk, including coordinating catering, processing travel authorizations and reimbursements, and assisting with accounts payable tasks.
• Cross training is required to ensure coverage within the Clerk’s Office and perform essential tasks in a timely manner.

Education

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

Job description

The Municipality of Anchorage seeks an executive administrator for the Municipal Clerk's Office to provide a full range of administrative and clerical support. This is an open competition position, serving at the pleasure of the Municipal Clerk and reporting to the Deputy Clerk.

The role covers the Agenda Team, the Assembly, and related records. Duties include drafting Assembly Informational Memoranda, preparing calendars, maintaining contact sheets, front-desk reception, mail processing, and