Assistant City Administrator

AKML; Anchorage (AK); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Akutan is seeking an Assistant City Administrator to support the City Administrator and oversee office operations. You will assist with budgets, grants coordination, and policy implementation, ensuring city functions run smoothly in the Anchorage office.

Ideal candidates have a Bachelor’s degree in public administration or related field and at least three years in municipal government, with strong written and verbal communication.

Qualifications

• Bachelor degree in Public Administration, Business Administration or related field.
• Minimum of three years in municipal government operations, project management, grant processes and contract negotiations.
• Background check with valid Alaska Driver’s License.

Responsibilities

• Assist City Administrator with budgeting and administrative policy implementation.
• Coordinate federal/state grants and analyze grant opportunities for future funding.
• Oversee administrative/clerical tasks and staff travel arrangements for the Anchorage Office.

Skills

Budget knowledge

Public administration

Communication

Independent work

Education

Bachelor degree in Public Administration or related field

Job description

CITY OF AKUTAN

JOB DESCRIPTION

Job Title: Assistant City Administrator

Classification: Permanent Full-Time
Department: Administrative

Reports to: City Administrator

Wage: D.O.E.

Regular Work Schedule: 7 Hours per Day @ 5 Days a Week.

General Functions

Assist the City Administrator with maintaining all of the administrative functions of the City and acts as a point of contact in the absence of the City Administrator. The position is also responsible for all of the administrative/clerical tasks at the Anchorage Office including City staff travel arrangements and scheduling.

Duties and Responsibilities

• 1. Maintains the administrative functions of the City and ensures that the policies established by the Council are properly implemented at the discretion of the Administrator and/or at the Administrator’s absence.
• 2. Assist with the preparation and administration of the City budget, as well as the development of documents such a capital budget plan, personnel policies and procedures.
• 3. Administers and coordinates federal and/or state grants applied for and received by the City; stays abreast of grant programs and opportunities for future funds.
• 4. Assists the City Administrator with supervision of Code enforcement and consults and cooperate with committees and community group as assigned by the City Administrator
• 5. Prepare administrative directives and bulletins and conducts on request of the City Administrator analysis of administrative programs and projects confronting City operations.
• 6. Prepares reports, agendas, and other information for submission by the City Administrator to the governing body or other groups.

Additional Responsibilities

• 1. Perform clerical tasks of filing, maintaining physical and electronic records, scanning and faxing documents, receiving and sorting mails, processing outgoing mail, inventory, ordering supplies and other related tasks as assigned.
• 2. Responsible for scheduling appointments, reservation and travel arrangements for City staffs and other personnel as directed by Mayor and/or City Administrator.
• 3. Performed other duties as assigned by the Mayor and City Administrator.

Job Specification

• 1. Some knowledge of municipal budgetary principle and practices.
• 2. Some knowledge of general operations of a City government
• 3. Ability to study municipal operations and make recommendations for improvements
• 4. Ability to express ideas and information clearly, concisely and convincingly both orally and in writing to staff, the governing body, and to the general public.
• 5. Ability to set goals and to meet deadlines and to work independently with minimal supervision
• 6. Ability to travel to the Village of Akutan on a moment notice to assist with projects and other related City activities as required.

Qualifications

• 1. Have at least a Bachelor Degree in Public Administration, Business Administration or related field from an accredited university.
• 2. A minimum of three years of experience in municipal government operations, project management, grant process and contractual agreement negotiations.
• 3. Pass background check with valid Alaska Driver’s License.

Additional Information