Senior Executive Assistant to the Municipal Clerk

Municipality of Anchorage; Anchorage (AK); On-site; USD 65,000 - 90,000; Full time

Job summary

The Municipality of Anchorage seeks an experienced Administrative Specialist in the Municipal Clerk’s Office. Primary duties include front-desk duties, drafting Assembly memos, maintaining calendars, and handling meeting minutes and public inquiries.

Responsibilities extend to coordinating travel, reimbursements, and basic accounts payable, with cross-training to ensure office coverage and timely task completion. A strong customer-service orientation is essential.

Qualifications

• Requires at least a high school diploma or GED with 4 years of clerical/administrative experience, or an Associate’s degree with 2 years, or a Bachelor’s degree with related experience.
• Must be a registered voter in Anchorage; notary within 3 months of hire.
• Background check, education verification, and employment date verification required.

Responsibilities

• Greet and assist the public at the front desk; route calls and visitors; process mail and Clerk’s Office forms.
• Draft and coordinate Assembly Informational Memoranda and council communications.
• Prepare and archive meeting minutes; record actions during meetings; set up Assembly Chambers.
• Maintain calendars for the Clerk’s Office, and assist with travel authorizations and reimbursements.
• Provide administrative and logistical support to the Assembly and Municipal Clerk; cross-train for coverage; assist with accounts payable tasks.

Skills

Administrative support

Front desk reception

Drafting memos

Calendar management

Communication

Public inquiries handling

Notary within 3 months

Education

High school diploma or GED

Associate’s degree in Accounting/Business/IS

Bachelor’s degree in Accounting/Business/IS

Tools

Microsoft Office

Email management/CRM

Job description

The Municipality of Anchorage seeks an experienced Administrative Specialist in the Municipal Clerk’s Office. Primary duties include front-desk duties, drafting Assembly memos, maintaining calendars, and handling meeting minutes and public inquiries.

Responsibilities extend to coordinating travel, reimbursements, and basic accounts payable, with cross-training to ensure office coverage and timely task completion. A strong customer-service orientation is essential.