Executive Administrative Assistant - Student Development

East Central College; Union (MO); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, vision, life

Tuition waiver

Tuition reimbursement

Generous paid leave

Job summary

East Central College invites applications for a full-time Executive Administrative Assistant in the Student Development department. The role provides advanced admin support to the Vice President, manages daily office activities, maintains calendars, and handles confidential information with discretion.

The position requires an Associate’s Degree and 3–5 years of related experience, with duties spanning minutes, reports, travel arrangements, and budgeting support.

Qualifications

• Completion of an Associate’s Degree; and three to five years related administrative experience.

Responsibilities

• Manage the day-to-day activities of the office, maintaining files, telephone and mailing lists, and monitoring office expenditures to ensure budget compliance.
• Plan, organize, and document administrative details for special assignments, including creating databases, gathering data, and preparing reports.

Skills

Calendar management

Discretion

Communication

Education

Associate's Degree

Job description

LEVEL: 107 FLSA: Non-Exempt

DEPARTMENT: Student Development

East Central College has an opening for a full-time Executive Administrative Assistant for Student Development. This position is responsible for providing varied and advanced administrative support to the Vice President of Student Development, managing the day-to-day activities of the office; also required to use a considerable degree of independence and discretion, exercise sound judgment in the performance of the assigned duties.

MINIMUM QUALIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)

• Completion of an Associate’s Degree; and three to five years related administrative experience.

ESSENTIAL TASKS:(Employee must be able to perform the following essential functions to the satisfaction of the employee’s supervisor.)

• Manage the day-to-day activities of the office, maintaining files, telephone and mailing lists, and necessary office supplies, and monitoring office expenditures to assure purchases are within budget.
• Plan, organize, and attend to administrative detail on special assignments and projects assigned which includes creating & maintaining special databases, gathering data, compiling statistics which may include making appropriate calculations, preparing reports, graphs & charts.
• Keep the Vice President’s calendar current with various appointments and meetings, reserving conference rooms and making other necessary arrangements, organizing materials, and sending out meeting notices.
• Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Vice President is involved.
• Maintain confidentiality in all matters related to the Vice President including organizational plans, student related matters and personnel matters.
• Evaluate all incoming correspondence, determining which matters require the Vice President's attention, marking important sections, drafting replies, gathering appropriate background material, acknowledging correspondence in the absence of the Vice President.
• Receive and assist visitors and telephone callers, referring them to other offices if appropriate.
• Cooperate effectively with other employees in carrying out the Vice President's instructions, transmitting information accurately and tactfully, and taking initiative when appropriate to resolve issues in the Vice President's absence.
• Handle complaints and conflicts diplomatically, using perceptive judgment and discretion to defuse potentially volatile situations as required.
• Attend to travel arrangements and expense reimbursements for the office.
• Prepare special board agenda items and coordinate all agenda items and assure completion for board meeting deadlines.
• Initiate and process forms such as purchase orders, personnel requisitions, travel authorization forms, supply requisitions, printing requests, travel expense reimbursements.
• Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.

Benefits: ECC offers a comprehensive benefits package which includes medical, dental, vision and life insurance with no premium cost to the employee for employee only coverage. Missouri Public School Retirement System benefits, generous paid leave, ECC tuition waiver for self and immediate family and tuition reimbursement benefits for employee.

Salary range: $23.66 – $32.00 per hour. While the full salary range is provided for growth potential, most new hires are initially placed within the lower portion of the range based on experience and institutional compensation guidelines. Position is level 107.

East Central College is an Equal Opportunity Employer.

East Central College's Main Campus is located in Union, MO which is about 60 minutes west of St. Louis. For more information about East Central College visit, www.eastcentral.edu.

East Central College does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, age, disability, genetic information or veteran status. Inquiries related to employment practices may be directed to Human Resources Director at 636-584-6710. East Central College is an equal opportunity employer and provider of employment and training services. Auxiliary aids and services are available upon request to individuals with disabilities.

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