Executive Administrative Assistant - Onsite

Medtronic plc; Lafayette (CO); On-site; USD 60,000 - 90,000; Full time

Job summary

Medtronic plc in Lafayette, Colorado, is seeking an Executive Administrative Assistant to provide high-level support to the President of the CST unit. You will manage calendars, coordinate travel, prepare materials, and safeguard confidential information.

The role requires advanced Microsoft 365 skills, strong organization, and the ability to handle multiple priorities across time zones. Prior experience with AI-enabled tools like Microsoft Copilot is a plus, with opportunities to contribute to

Qualifications

• High School Diploma or GED with 6+ years of administrative support experience.
• Advanced proficiency with Microsoft 365 apps (Outlook, Teams, PowerPoint, Word, Excel).
• Experience managing executive calendars, travel arrangements, meetings, and expense reporting, plus executive communications.
• Experience using AI-enabled productivity tools (e.g., Microsoft Copilot) to improve efficiency and operations.

Responsibilities

• Manage CST R&D Leader and CST R&D PMO leader's calendars across time zones.
• Coordinate domestic and international travel itineraries and expense reporting.
• Prepare, edit, and format executive communications, presentations, and leadership updates.
• Coordinate leadership meetings, reviews, and organizational events.
• Track action items and ensure deadlines are met; liaise with stakeholders.

Skills

Calendar management

Travel coordination

Executive communications

Expense reporting

Cross-functional collaboration

Education

High School diploma or GED

Bachelor's or Associate's degree (preferred)

Tools

Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)

Microsoft Copilot or AI productivity tools

Job description

We anticipate the application window for this opening will close on - 28 Oct 2026

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

A Day in the Life

At Medtronic Neuroscience, we bring innovation, expertise, and purpose together to improve outcomes and transform lives for people living with neurological, spine, and chronic pain conditions.

At Medtronic CST, we bring together innovative technologies that empower surgeons and improve outcomes in complex spine and cranial procedures.

Check us out on LinkedIn: Medtronic CST

The Executive Administrative Assistant provides high-level support to the President of the CST (Cranial and Spinal Technologies) Operating Unit, ensuring effective management of executive priorities, communications, meeting execution, and organizational activities. This role serves as a central point of coordination across the business and requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in support of executive and business objectives.

The ideal location for this position is our Lafayette, Colorado location, but we are also open to our other CST sites, including Memphis, Tennessee; Boxborough, Massachusetts or Fort Worth, TX.

Primary Responsibilities

• Manage the CST R&D Leader and CST R&D PMO leader's complex calendar, prioritizing competing demands and coordinating meetings across multiple time zones.
• Coordinate domestic and international travel arrangements, including itineraries, logistics management, and expense reporting.
• Prepare, edit, and format executive communications, presentations, reports, leadership updates, and meeting materials.
• Coordinate leadership meetings, operating reviews, business reviews, employee communications, and organizational events.
• Track action items, monitor deadlines, and follow up with stakeholders to ensure commitments and deliverables are completed on schedule.
• Partner with executive assistants, senior leaders, and cross-functional teams to coordinate activities and enhance operational effectiveness.
• Manage highly confidential business information with professionalism, discretion, and sound judgment.
• Leverage Microsoft 365 and AI-enabled productivity tools to streamline administrative processes, enhance productivity, and support business operations.

Required Qualifications

• High School Diploma or GED and 6+ years of administrative support experience.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Experience managing executive calendars, travel arrangements, meeting coordination, expense reporting, and executive communications.
• Experience utilizing AI-enabled productivity tools, including Microsoft Copilot or similar technologies, to improve efficiency and business operations.

Preferred Qualifications

• Associate's Degree or Bachelor's Degree.
• 4+ years of experience supporting senior leaders at the Director level or above within a corporate environment.
• Experience supporting Vice President-level leaders, Business Unit Presidents, or equivalent executives.
• Experience supporting multiple executives and coordinating activities across diverse stakeholder groups.
• Advanced PowerPoint skills, including development of executive-level presentations and leadership communications.
• Experience working within a global organization and coordinating activities across multiple geographies and time zones.
• Experience in the medical device, healthcare, life sciences, or other regulated industries.

For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical