Administrative Assistant | Remote, USA

Jobsultant Solutions; Los Angeles (CA); Remote; USD 50,000 - 65,000; Full time

Job summary

A cybersecurity firm is seeking an Administrative Assistant to provide vital executive support, manage communications, and organize corporate events. The ideal candidate should have at least 2 years of experience and demonstrate exceptional communication skills and confidentiality. This role offers the opportunity to work in a fast-paced environment while supporting the leadership team in important tasks that drive company success. Join a culture that champions growth and innovation in a thriving industry.

Qualifications

• 2 years previous experience as an administrative assistant.
• Ability to work on-site during business hours and occasionally log in on nights or weekends.
• High level of skills using Outlook email and calendars.

Responsibilities

• Provides administrative support to 3–4 executives.
• Coordinates executive communications, schedules meetings, and manages travel itineraries.
• Assists with planning and organizing corporate events.

Skills

Administrative support

Communication skills

Microsoft Office

Zoom

Confidentiality

Job description

About the job Administrative Assistant | Remote, USA

At Optimere, we’re on a mission to help our clients make their businesses more secure. We’re one of the fastest‑growing companies in a truly essential industry.

In your role at Optimere, you’ll be inspired by a team of the brightest business and technical minds in cybersecurity. We are passionate champions for our clients and know from experience that the best solutions for our clients’ needs come from working hard together. As part of our team, your voice matters, and you will do important work that has an impact on people, businesses, and nations. Our industry and our company move fast, and you can be sure that you will always have room to learn and grow. We’re proud of our team and the important work we do to build confidence for a more connected world.

The ideal candidate will be mature, professional, and have a high sense of integrity and discernment with the ability to be trusted to handle sensitive and confidential information. We are looking for someone who is self‑motivated, comfortable working in a fast‑paced environment, and provides a high level of executive support.

This role will be in office for those Denver based, and remote to those outside of Colorado.

How You’ll Make An Impact

• Provides administrative support to 3–4 executives
• Interfaces with direct reports and other key organizational employees of assigned executives
• Coordinates executive communications, takes calls, responds to e‑mails, schedules meetings/appointments, creates expense reports and manages travel itineraries
• Assists with planning and organizing corporate events that involve the Executive Leadership Team
• Reviews, edits and summarizes miscellaneous reports and documents
• Assists with Optimere meetings internal & external. Includes coordination of catering.
• Answer and place telephone calls, direct calls, take messages and follow‑up accordingly.
• Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
• Prepare read‑ahead material for Senior Executives.
• Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature.
• Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.

Qualifications For Success

• 2 years previous experience as an administrative assistant
• Ability to work on‑site during business hours and occasionally log‑in on nights or weekends as needed
• Familiarity with Zoom
• High level of skills using Outlook email and calendars, Microsoft Office
• Excellent written and oral communication skills
• Professional demeanor and high level of confidentiality
• Flexibility and ability to work collaboratively as a member of the Administrative Team

If you are seeking a culture that supports growth, fosters success, and moves the industry forward, find your place at Optimere! As a market‑leading provider of cybersecurity solutions, Optimere has the most comprehensive ecosystem of security products and partners to deliver unparalleled services. Our rich and successful history with our clients is based on trust, serving more than 12,000 clients of varying sizes and industries, including commercial, government, and education. We have the proven expertise to plan, build, and run successful security programs across Risk Management, Cyber Digital Transformation, Threat Management, Security Operations Managed Services, and Identity and Data Management. Optimere remains committed to championing Diversity, Equality, and Inclusion within our organization and throughout the industry.