Administrative Assistant | Remote, USA

Jobsultant Solutions; City of Yonkers (NY); Remote; USD 45,000 - 60,000; Full time

Job summary

A leading cybersecurity firm seeks a skilled Administrative Assistant to provide executive support. This role involves coordinating communications, managing schedules, and assisting with corporate events. Ideal candidates have 2 years of experience and strong skills in Microsoft Office and communication. The position is remote for applicants outside of specified locations and offers a dynamic work environment where your contributions matter.

Qualifications

• 2 years previous experience as an administrative assistant.
• Ability to work on-site during business hours and occasionally on nights or weekends.
• High level of confidentiality required.

Responsibilities

• Provides administrative support to 3-4 executives.
• Coordinates executive communications, takes calls, and schedules meetings.
• Assists with planning corporate events involving the Executive Leadership Team.

Skills

Administrative support

Outlook email and calendars

Excellent written and oral communication skills

Familiarity with Zoom

Professional demeanor

Flexibility and collaboration

Tools

Microsoft Office

Job description

About the job Administrative Assistant | Remote, USA

At Optimere, we are on a mission to help our clients make their businesses more secure. We are one of the fastest-growing companies in a truly essential industry.

In your role at Optimere, you’ll be inspired by a team of the brightest business and technical minds in cybersecurity. We are passionate champions for our clients and know from experience that the best solutions for our clients' needs come from working hard together. As part of our team, your voice matters, and you will do important work that has an impact on people, businesses, and nations. Our industry and our company move fast, and you can be sure that you will always have room to learn and grow. We're proud of our team and the important work we do to build confidence for a more connected world.

The ideal candidate will be mature, professional, and have a high sense of integrity and discernment with the ability to be trusted to handle sensitive and confidential information. We are looking for someone who is self‑motivated, comfortable working in a fast‑paced environment, and provides a high level of executive support.

This role will be in office for those Denver based, and remote to those outside of Colorado.

How You'll Make An Impact

• Provides administrative support to 3-4 executives
• Interfaces with direct reports and other key organizational employees of assigned executives
• Coordinates executive communications, takes calls, responds to E‑mails, schedules meetings/appointments, creates expense reports and manages travel itineraries
• Assists with planning and organizing corporate events that involve the Executive Leadership Team
• Reviews, edits and summarizes miscellaneous reports and documents
• Assists with Optimere meetings internal & external. Includes coordination of catering.
• Answer and place telephone calls, direct calls, take messages and follow‑up accordingly.
• Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
• Prepare read‑ahead material for Senior Executives.
• Receive, sort, and screen incoming mail; categorize, prioritize and prepare responses for Senior Executive signature.
• Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.

Qualifications For Success

• 2 years previous experience as an administrative assistant
• Ability to work on‑site during business hours and occasionally log‑in on nights or weekends as needed
• Familiarity with Zoom
• High level of skills using Outlook email and calendars, Microsoft Office
• Excellent written and oral communication skills
• Professional demeanor and high level of confidentiality
• Flexibility and ability to work collaboratively as a member of the Administrative Team

If you are seeking a culture that supports growth, fosters success, and moves the industry forward, find your place at Optimere! As a market‑leading provider of cybersecurity solutions, Optimere has the most comprehensive ecosystem of security products and partners to deliver unparalleled services. Our rich and successful history with our clients is based on trust, serving more than 12,000 clients of varying sizes and industries, including commercial, government, and education. We have the proven expertise to plan, build, and run successful security programs across Risk Management, Cyber Digital Transformation, Threat Management, Security Operations Managed Services, and Identity and Data Management. Optimere remains committed to championing Diversity, Equality, and Inclusion within our organization and throughout the industry.