Executive Administrative Assistant, Provost Office

Randolph College; Lynchburg (VA); On-site; USD 23,000 - 25,000; Full time

Job summary

Randolph College in Lynchburg, VA, is seeking an Administrative Assistant to the Provost Office. The role provides administrative support to the Provost, Associate Provost, and the faculty, handling scheduling, document preparation, invoicing, and event coordination.

The position requires a High School Diploma or 2-3 years of office experience, with proficiency in MS Word, Excel, Google Docs, and familiarity with Moodle preferred. It is a full-time, non-exempt, on-site role.

Qualifications

• High School Diploma or 2-3 years of experience in an office, administrative, or educational setting
• Knowledge of basic computer applications

Responsibilities

• Screens and schedules appointments for the Associate Provost and Provost as needed
• Assists in the planning, programming and coordination of New Faculty Orientation
• Prepares and assembles documents for various committee meetings and reports
• Assists with various projects and provides general administrative support
• Greets visitors and connects them with appropriate personnel
• Answers phone calls/emails and directs inquiries to the appropriate personnel
• Manages invoice and reimbursement process and logs invoices on the monthly ledger
• Assists the Executive Assistant with various tasks as needed
• Organizes events (Honor Society Induction Ceremony and Academic & Leadership Awards Ceremony) and manages Dean's List award letters
• Maintains personnel folders and filings; orders supplies for office and faculty
• Assists faculty with approved clerical tasks; maintains annual reports and department end-of-year reports
• Coordinates student evaluations of faculty; helps identify available offices for new incoming faculty
• Oversees collection of faculty syllabi

Skills

MS Word

MS Excel

Google Docs

Moodle

Education

High School Diploma

Associate degree

Bachelor's degree

Job description

Randolph College in Lynchburg, VA, is seeking an Administrative Assistant to the Provost Office. The role provides administrative support to the Provost, Associate Provost, and the faculty, handling scheduling, document preparation, invoicing, and event coordination.

The position requires a High School Diploma or 2-3 years of office experience, with proficiency in MS Word, Excel, Google Docs, and familiarity with Moodle preferred. It is a full-time, non-exempt, on-site role.