Executive Administrative Assistant, Provost Office

Oregon State University; Corvallis (OR); On-site; USD 66,000 - 73,000; Full time

Job summary

The Office of the Provost at Oregon State University is seeking an Administrative Assistant for a full-time, 12-month professional faculty appointment. The AA provides direct administrative support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, manages calendars, travel, invoices, and committee support.

Required: Bachelor's degree and about 3+ years of administrative experience in a fast-paced environment, with strong written and verbal communication and

Qualifications

• Bachelor's degree
• Approximately 3+ years of experience providing administrative support within a fast-paced, active, and professional environment.
• Demonstrated ability to communicate successfully and inclusively, both in writing and verbally, with a diverse audience.

Responsibilities

• Provide direct administrative support to the Chief Assistant to the Provost.
• Provide direct administrative support to the Senior Advisor to the Provost for Strategic Initiatives.
• Serve as a liaison with faculty, staff, students, stakeholders, community members on behalf of the Office of the Provost.
• Perform calendaring for individuals and groups/committees.
• Make travel arrangements for individuals and groups.
• Manage the processing and submission of invoices; provide relevant information to Financial Services colleagues, vendors, and employees regarding the status of payment.
• Provide administrative and logistical support for executive search committees, other committees, and task forces.
• Draft and/or edit correspondence and other documents; assist with presentation preparation, including use of PPT.
• Coordinate guest/visitor visits, including assistance with travel, logistics on campus and within the community, and responding to specific requests or needs.
• Assist with event and meeting planning and staffing, including communications, meeting rooms, catering, invitation management, and other logistics.

Job description

The Office of the Provost at Oregon State University is seeking an Administrative Assistant for a full-time, 12-month professional faculty appointment. The AA provides direct administrative support to the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, manages calendars, travel, invoices, and committee support.

Required: Bachelor's degree and about 3+ years of administrative experience in a fast-paced environment, with strong written and verbal communication and