Executive Administrative Assistant to the Provost

OSU Oregon State University; Corvallis (OR); On-site; USD 66,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Tuition reduction

Flexible work arrangements

Wellbeing and mental health support

Job summary

OSU Oregon State University is seeking an Administrative Assistant in the Office of the Provost. This full-time, 12-month professional faculty position supports the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling calendars, travel, correspondence, and payments.

The role requires a Bachelor's degree and 3+ years in a fast-paced office. Strong communication, discretion with confidential information, and proficiency in Microsoft Office are essential.

Qualifications

• Bachelor's degree; approximately 3+ years of administrative support experience in a fast-paced environment.
• Excellent written and verbal communication with diverse audiences.
• Interface professionally within a complex organization and with outside visitors.
• Exercise sound judgement, problem-solve, and provide clear information and direction.
• Proficiency with Microsoft Office, web-based apps, calendars, spreadsheets, and databases.

Responsibilities

• Provide direct administrative support to the Chief Assistant to the Provost.
• Provide direct administrative support to the Senior Advisor to the Provost for Strategic Initiatives.
• Serve as liaison with faculty, staff, students, and community members.
• Manage calendaring for individuals and groups, including scheduling priorities and adjustments.
• Make travel arrangements and logistics for individuals and groups.
• Process and submit invoices; liaise with Financial Services.

Skills

Microsoft Office

Calendar management

Communication

Customer service

Problem solving

Travel coordination

Education

Bachelor's degree

Tools

PowerPoint

Job description

OSU Oregon State University is seeking an Administrative Assistant in the Office of the Provost. This full-time, 12-month professional faculty position supports the Chief Assistant to the Provost and the Senior Advisor for Strategic Initiatives, handling calendars, travel, correspondence, and payments.

The role requires a Bachelor's degree and 3+ years in a fast-paced office. Strong communication, discretion with confidential information, and proficiency in Microsoft Office are essential.