Administrative Assistant II — Policy & Project Coordination

City of Phoenix; Phoenix (AZ); On-site; USD 68,000 - 110,000; Full time

Benefits offered by this job

Pension plan

401(a)/457 plans with employer contrib

Choice of medical plans (HMO/PPO/HSA)

Post-Employment Health Plan

Wellness incentive

Dental insurance

Life insurance

Free Bus/Light Rail pass

Tuition reimbursement

Paid time off & holidays

Paid Parental Leave

Student loan forgiveness

Job summary

City of Phoenix is seeking an Administrative Assistant II to support the Development and Utility Coordination Section. The role provides scheduling, Legistar creation, purchasing and HR coordination for the Deputy Director and three Special Projects Administrators.

The ideal candidate will conduct research to improve division operations and assist in implementing policy changes while ensuring compliance with city procedures.

Qualifications

• Bachelor's degree in public or business administration or related field.
• Three years of professional experience in public administration or governmental research or finance.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Responsibilities

• Support a Deputy Director and three Special Projects Administrators in scheduling, Legistar creation, purchasing, hiring and HR coordination.
• Conduct research and studies related to Division operations and make recommendations for enhancements and efficiencies as well as assist the Deputy Director in the implementation of policy and procedural changes.
• Assist in implementing policy and procedural changes.

Skills

Legistar software

HR standards

Procurement processes

Initiative

Collaboration

Report writing

Education

Bachelor's degree in public or business administration

Master's degree (preferred)

Job description

City of Phoenix is seeking an Administrative Assistant II to support the Development and Utility Coordination Section. The role provides scheduling, Legistar creation, purchasing and HR coordination for the Deputy Director and three Special Projects Administrators.

The ideal candidate will conduct research to improve division operations and assist in implementing policy changes while ensuring compliance with city procedures.