Executive Administrative Assistant Office Manager

LanceSoft, Inc.; Mountain View (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Lancesoft in Mountain View, CA seeks an experienced Executive Assistant & Office Manager to provide comprehensive administrative support to senior leadership and oversee day-to-day office operations. The role requires polished professionalism, travel planning, calendar management, and project coordination across global teams.

The successful candidate will manage complex schedules across time zones (US, India, Korea), organize corporate events, handle vendor relations, and maintain confidential

Qualifications

• Proven experience as an Executive Assistant, Senior Executive Assistant, or Corporate Office Manager.
• Strong calendar management and international time-zone scheduling experience.
• Experience coordinating business travel, itineraries, and executive expense reports.
• Hands-on experience with office administration, vendor management, and facilities coordination.
• Experience organizing executive meetings, leadership visits, and corporate events.
• Strong communication, interpersonal, organizational, and stakeholder management skills.
• Professional executive presence with the ability to handle sensitive matters confidentially.
• Ability to work independently, prioritize competing demands, and remain composed in a fast-paced corporate environment.
• Korean-English bilingual fluency is highly preferred but not mandatory.

Responsibilities

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts.
• Coordinate meetings and schedules across multiple international time zones, including the US, India, and South Korea.
• Arrange domestic and international business travel, prepare detailed itineraries, and manage expense reports.
• Coordinate leadership meetings, document action items, and track deliverables through completion.
• Handle confidential and sensitive executive information with professionalism and discretion.
• Proactively anticipate executive needs and provide administrative support to ensure smooth daily operations.
• Serve as the primary point of contact for office administration, supplies, vendor deliveries, and facility-related requirements.
• Coordinate executive and global leadership visits, including meeting rooms, logistics, catering, and guest reception.
• Organize onsite team-building activities, employee celebrations, festive events, and corporate gatherings.
• Manage local office expenses, invoices, purchase orders, and related reconciliations.
• Coordinate with vendors and internal stakeholders to ensure efficient office operations.

Skills

Calendar management

Time-zone scheduling

Travel planning

Office administration

Vendor management

Event planning

Confidentiality

Korean-English bilingual

Job description

We are seeking an experienced and highly organized Executive Assistant & Office Manager to provide comprehensive administrative support to senior leadership while overseeing day-to-day office operations at our Mountain View, CA location.

The ideal candidate will have strong executive support experience, exceptional calendar and travel management skills, and the ability to coordinate international schedules across the US, India, and South Korea. This role requires a polished professional who can independently manage executive priorities, office administration, leadership visits, and corporate events in a fast-paced environment.

Key Responsibilities

Executive Administrative Support

• Manage complex executive calendars, prioritize meetings, and resolve scheduling conflicts.
• Coordinate meetings and schedules across multiple international time zones, including the US, India, and South Korea.
• Arrange domestic and international business travel, prepare detailed itineraries, and manage expense reports.
• Coordinate leadership meetings, document action items, and track deliverables through completion.
• Handle confidential and sensitive executive information with professionalism and discretion.
• Proactively anticipate executive needs and provide administrative support to ensure smooth daily operations.

Office Management & Administration

• Serve as the primary point of contact for office administration, supplies, vendor deliveries, and facility-related requirements.
• Coordinate executive and global leadership visits, including meeting rooms, logistics, catering, and guest reception.
• Organize onsite team-building activities, employee celebrations, festive events, and corporate gatherings.
• Manage local office expenses, invoices, purchase orders, and related reconciliations.
• Coordinate with vendors and internal stakeholders to ensure efficient office operations.

Required Skills & Qualifications

• Proven experience as an Executive Assistant, Senior Executive Assistant, or Corporate Office Manager.
• Strong calendar management and international time-zone scheduling experience.
• Experience coordinating business travel, itineraries, and executive expense reports.
• Hands-on experience with office administration, vendor management, and facilities coordination.
• Experience organizing executive meetings, leadership visits, and corporate events.
• Strong communication, interpersonal, organizational, and stakeholder management skills.
• Professional executive presence with the ability to handle sensitive matters confidentially.
• Ability to work independently, prioritize competing demands, and remain composed in a fast-paced corporate environment.
• Korean-English bilingual fluency is highly preferred but not mandatory.