Executive Administrative Assistant — Office & Client Support

Blue Trust, Inc.; Deerfield (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Blue Trust, Inc. in Deerfield, IL, is seeking an Administrative Assistant to support one or more managers with a wide range of office tasks. The role includes fielding calls, greeting visitors, word processing, creating spreadsheets and presentations, and managing documents with accuracy.

The ideal candidate excels at organization, communicates clearly, and can handle multiple time-sensitive tasks while maintaining professional standards and privacy in a compliance-focused environment.

Qualifications

• Aptitude for serving others with excellence
• Willingness to take direction and exercise independent judgment
• Ability to organize and express thoughts clearly, both verbally and in writing
• Strong prioritization and proactive planning to handle multiple time-sensitive tasks

Responsibilities

• Answers multiple-line telephone promptly and professionally
• Greets and directs guests in a warm, welcoming manner
• Manages booking and preparation of shared conference rooms (set-up, presentation, coffee station maintenance, etc.)
• Coordinates office services (copiers, postage machine, phones, building management, etc.)
• Orders and maintains office and kitchen supplies
• Performs additional administrative services such as copying, scanning, typing, etc.
• Anticipates the needs of other team members and lends support
• Communicates with property management and vendors to ensure office space is maintained attractively
• Transcribes or composes routine correspondence and emails with speed and accuracy
• Provides administrative support and other duties as assigned
• Approaches work and relationships consistent with the Company’s Core Values
• Maintains compliance standards by adhering to HR guidelines and policies

Job description

Blue Trust, Inc. in Deerfield, IL, is seeking an Administrative Assistant to support one or more managers with a wide range of office tasks. The role includes fielding calls, greeting visitors, word processing, creating spreadsheets and presentations, and managing documents with accuracy.

The ideal candidate excels at organization, communicates clearly, and can handle multiple time-sensitive tasks while maintaining professional standards and privacy in a compliance-focused environment.