Administrative Assistant: Client Services & Office Coordination

Blue Trust Inc; Deerfield (IL); On-site; USD 36,000 - 43,000; Full time

Job summary

Blue Trust Inc. in Deerfield, IL, is looking for an administrative assistant to support one or more managers with telephone coverage, meeting coordination, and document management.

The role requires strong organizational and communication skills, client-service focus, and the ability to handle multiple time-sensitive tasks in a fast-paced financial services environment. The posted range is $26 to $31 per hour with benefits, and salary is determined based on experience and internal equity.

Qualifications

• Bachelor's degree in a business-related field preferred.
• Minimum 2 years in administrative support or related role in financial services preferred.
• Strong computer literacy and MS Office proficiency.

Responsibilities

• Answer multiple-line telephone promptly and professionally.
• Greet and direct guests warmly.
• Manage booking and setup of shared conference rooms.
• Coordinate office services and vendor interactions.
• Order and maintain office and kitchen supplies.
• Perform copying, scanning, typing, and related tasks.
• Anticipate team needs and provide support.
• Communicate with property management and vendors for upkeep.
• Transcribe routine correspondence and emails accurately.
• Provide administrative support as assigned.
• Align work and interactions with the company values.
• Maintain compliance with HR guidelines and policies to mitigate risk.

Skills

Customer service

Communication

Organization

Time management

Team player

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Blue Trust Inc. in Deerfield, IL, is looking for an administrative assistant to support one or more managers with telephone coverage, meeting coordination, and document management.

The role requires strong organizational and communication skills, client-service focus, and the ability to handle multiple time-sensitive tasks in a fast-paced financial services environment. The posted range is $26 to $31 per hour with benefits, and salary is determined based on experience and internal equity.