Administrative Assistant

Blue Trust, Inc.; Deerfield (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Blue Trust, Inc. in Deerfield, IL, is seeking an Administrative Assistant to support one or more managers with a wide range of office tasks. The role includes fielding calls, greeting visitors, word processing, creating spreadsheets and presentations, and managing documents with accuracy.

The ideal candidate excels at organization, communicates clearly, and can handle multiple time-sensitive tasks while maintaining professional standards and privacy in a compliance-focused environment.

Qualifications

• Aptitude for serving others with excellence
• Willingness to take direction and exercise independent judgment
• Ability to organize and express thoughts clearly, both verbally and in writing
• Strong prioritization and proactive planning to handle multiple time-sensitive tasks

Responsibilities

• Answers multiple-line telephone promptly and professionally
• Greets and directs guests in a warm, welcoming manner
• Manages booking and preparation of shared conference rooms (set-up, presentation, coffee station maintenance, etc.)
• Coordinates office services (copiers, postage machine, phones, building management, etc.)
• Orders and maintains office and kitchen supplies
• Performs additional administrative services such as copying, scanning, typing, etc.
• Anticipates the needs of other team members and lends support
• Communicates with property management and vendors to ensure office space is maintained attractively
• Transcribes or composes routine correspondence and emails with speed and accuracy
• Provides administrative support and other duties as assigned
• Approaches work and relationships consistent with the Company’s Core Values
• Maintains compliance standards by adhering to HR guidelines and policies

Job description

Description

About Blue Trust

For more than 45 years, Blue Trust advisors have applied biblical wisdom and technical expertise to help clients make wise financial decisions to experience clarity and confidence and leave a lasting legacy. With nearly $70 billion in assets under advisement, over 460 team members and a nationwide network of 20 offices, we offer comprehensive wealth management and trust services to more than 11,500 clients in all 50 states. (as of 6/30/2026 and subject to change).

Role Overview:

Performs administrative and office support activities for one or more managers. Responsibilities vary but may include such things as fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, information and document management, and a variety of other responsibilities as needed.

Principal Accountabilities:

• Answers multiple-line telephone promptly and professionally.
• Greets and directs guests in a warm, welcoming manner.
• Manages booking and preparation of shared conference rooms (set-up, presentation, coffee station maintenance, etc.).
• Coordinates office services (copiers, postage machine, phones, building management, etc.).
• Orders and maintains office and kitchen supplies.
• Performs additional administrative services such as copying, scanning, typing, etc.
• Anticipates the needs of the other team members and lends support.
• Communicates with property management and various vendors to ensure office space is maintained attractively.
• Transcribes or composes routine correspondence and emails with speed and accuracy and in keeping with the highest business standards.
• Provides administrative support and other duties as assigned.
• Approaches work, interactions, and relationships in a manner consistent with the Company’s Core Values.
• Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies, professional designation standards, and our industry's regulatory standards to mitigate risk to the company.

Requirements

• Aptitude for, and enjoyment of, serving others with excellence
• Willingness to take direction from others as well as exercise independent judgment
• Ability to organize and express thoughts clearly and concisely both verbally and in writing
• Adeptness at prioritization and proactive planning with ability to complete multiple time-sensitive tasks, responding to urgent needs< /li>