Administrative Assistant

Blue Trust Inc; Deerfield (IL); On-site; USD 36,000 - 43,000; Full time

Job summary

Blue Trust Inc. in Deerfield, IL, is looking for an administrative assistant to support one or more managers with telephone coverage, meeting coordination, and document management.

The role requires strong organizational and communication skills, client-service focus, and the ability to handle multiple time-sensitive tasks in a fast-paced financial services environment. The posted range is $26 to $31 per hour with benefits, and salary is determined based on experience and internal equity.

Qualifications

• Bachelor's degree in a business-related field preferred.
• Minimum 2 years in administrative support or related role in financial services preferred.
• Strong computer literacy and MS Office proficiency.

Responsibilities

• Answer multiple-line telephone promptly and professionally.
• Greet and direct guests warmly.
• Manage booking and setup of shared conference rooms.
• Coordinate office services and vendor interactions.
• Order and maintain office and kitchen supplies.
• Perform copying, scanning, typing, and related tasks.
• Anticipate team needs and provide support.
• Communicate with property management and vendors for upkeep.
• Transcribe routine correspondence and emails accurately.
• Provide administrative support as assigned.
• Align work and interactions with the company values.
• Maintain compliance with HR guidelines and policies to mitigate risk.

Skills

Customer service

Communication

Organization

Time management

Team player

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Job description

Description

About Blue Trust

For more than 45 years, Blue Trust advisors have applied biblical wisdom and technical expertise to help clients make wise financial decisions to experience clarity and confidence and leave a lasting legacy. With nearly $70 billion in assets under advisement, over 460 team members and a nationwide network of 20 offices, we offer comprehensive wealth management and trust services to more than 11,500 clients in all 50 states. (as of 6/30/2026 and subject to change).

Role Overview:

Performs administrative and office support activities for one or more managers. Responsibilities vary but may include such things as fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, information and document management, and a variety of other responsibilities as needed.

Principal Accountabilities:

1. Answers multiple-line telephone promptly and professionally.

2. Greets and directs guests in a warm, welcoming manner.

3. Manages booking and preparation of shared conference rooms (set-up, presentation, coffee station maintenance, etc.).

4. Coordinates office services (copiers, postage machine, phones, building management, etc.).

5. Orders and maintains office and kitchen supplies.

6. Performs additional administrative services such as copying, scanning, typing, etc.

7. Anticipates the needs of the other team members and lends support.

8. Communicates with property management and various vendors to ensure office space is maintained attractively.

9. Transcribes or composes routine correspondence and emails with speed and accuracy and in keeping with the highest business standards.

10. Provides administrative support and other duties as assigned.

11. Approaches work, interactions, and relationships in a manner consistent with the Company’s Core Values.

12. Maintains the highest Compliance standards by adhering to the company's Human Resources guidelines, Compliance policies, professional designation standards, and our industry's regulatory standards to mitigate risk to the company.

Requirements

• Aptitude for, and enjoyment of, serving others with excellence
• Willingness to take direction from others as well as exercise independent judgment
• Ability to organize and express thoughts clearly and concisely both verbally and in writing
• Adeptness at prioritization and proactive planning with ability to complete multiple time-sensitive tasks, responding to urgent needs
• Strong organizational, general office, and administrative skills
• Client service and follow-up skills with keen attention to detail
• Demonstrated excellent computer literacy/skills and knowledge of specialized office programs, including proficiency within Microsoft Office products, specifically Microsoft Excel and Word
• Aptitude and passion for learning new things quickly with a strong work ethic in an ever-changing environment
• Capability to excel in a team environment as well as working independently
• Personal integrity and ability to discreetly handle confidential data
• Basic math competency
• Excellent communication, interpersonal, client service, and hospitality skills
• Ability to maintain a professional demeanor in a professional service-oriented environment
• Comfortable working in a fast paced environment that requires flexibility and responsiveness

Education, Experience & Skills

• Bachelor's degree in a business-related field is preferred
• Minimum of two (2) years’ prior experience in an administrative support, customer service, or human resources role in a financial, investment, banking, or accounting company strongly preferred

Why Join Blue Trust?

At Blue Trust, you’ll join a team of inspiring leaders and become part of a vibrant culture that is focused on impacting the lives of our clients for generations to come. If you’re ready to take on a challenging, rewarding role in a company that values excellence and eternal impact, we’d love to hear from you!

A reasonable estimate of the current range is $26 to $31 per hour with benefits

This job description is for our Chicago Office only and the salary range listed above is specifically related to the cost of labor for this area. Any offered salary is determined based on internal equity, internal salary ranges, applicant’s skills and prior relevant experience, and certain degrees and certifications. The range is provided in good faith. We may ultimately pay more or less than the posted range. This range may be modified in the future.

Blue Trust is an equal opportunity employer